Thomson Reuters provides intelligent information and solutions for law firms of all sizes, corporations, government agencies, tax and accounting firms, and academic institutions. The Procurement and Proposal Management (PPM) team is an integrated shared service organization dedicated to coordinating proposal responses to formal government, corporate, and law firm solicitations (e.g., RFPs, RFIs) for the U.S. and U.K. and European markets, as well as to responding to customer inquiries such as forms, certifications, and disclosures. Our work environment is collaborative, flexible, fast-paced, and deadline driven. We are currently seeking a Proposal Specialist to join our PPM
The Proposal Specialist position is a support position primarily responsible for utilizing our proposal repository (Qvidian) to resolve question and answer pairs in solicitations (for corporations, law firms, and government customers). The Proposal Specialist will also regularly help to ingest new question and answer pairs into Qvidian to help expand the repository and increase its effectiveness for future solicitations.
We are looking for an individual who can adapt quickly to changing requirements and can adhere to established Proposal Team processes. We want someone who has the focus to stay on task to meet challenging deadlines. We are looking for someone who can work independently and collaboratively with integrity and who is driven to constantly improve themselves and the team.
About the Role
In this opportunity as a Proposal Specialist, you will:
- Work closely with Manager of Proposal Resources, who will assign work projects and facilitate training and skill development.
- Understand requirements of formal solicitations (RFPs/RFQs/RFIs) and other procurement vehicles from corporations, law firms, and government customers.
- Collaborate with key internal partners (e.g., Sales team, Solutions Consultants, Legal, and other Subject Matter Experts) to complete and respond to formal solicitations. This includes hosting kick-off calls and project touch-base calls through the life of an RFx opportunity.
- Using our proposal repository (Qvidian), respond to solicitation questions with accurate responses that are in compliance with solicitation requirements.
- When necessary/applicable, write customer-facing responses to specific customer inquiries and assist with customer-requested forms, certifications, and disclosures related to a solicitation.
- Leverage AI tools to streamline the RFx review process, support project management activities, and develop winning and compliant responses to our customers’ requirements, while maintaining “human-in-the-loop” oversight to ensure compliance and mitigate risk.
- Work with the Knowledge Manager to help maintain and enhance our electronic repository of standard proposal content and question and answer pairs (in Qvidian), which are used to efficiently respond to solicitations and other procurement processes.
- Report on proposal activity to assist with reporting metrics.
Other Responsibilities:
- Assist Proposal Managers on complex solicitations and collaborate with Procurement Associates and other team members as necessary.
- Contribute to the ongoing development of best practices and streamlining of processes and tools to effectively manage the ever-increasing volume of workflow.
- Explore uses of generative AI tools to further streamline PPM processes, improve project communications with internal partners and external customers, and reduce/eliminate bottlenecks in RFx project management.
- Evaluate proposal success rates to identify potential areas for process improvements to help ensure our proposals evolve and improve over time.
- Assist with miscellaneous projects as needed.
- Assist Proposal Managers on complex solicitations and collaborate with Procurement Associates and other team members as necessary.
- Contribute to the ongoing development of best practices and streamlining of processes and tools to effectively manage the ever-increasing volume of workflow.
- Explore uses of generative AI tools to further streamline PPM processes, improve project communications with internal partners and external customers, and reduce/eliminate bottlenecks in RFx project management.
- Evaluate proposal success rates to identify potential areas for process improvements to help ensure our proposals evolve and improve over time.
- Assist with miscellaneous projects as needed.
About You
This position requires a combination of professional writing experience, project management, technical aptitude, and an understanding of Thomson Reuters products. You're a fit for the role of Proposal Specialist if you have the following:
- Bachelor’s degree (or international equivalent) required.
- Superior English written and verbal communication skills.
- Excellent organizational and interpersonal skills.
- Must take ownership of projects and work to complete projects accurately and on time.
- Ability to work under pressure to manage multiple priorities, often with competing and tight deadlines.
- Strong attention to detail and accuracy.
- Strong technical aptitude and analytical skills; ability to learn new products/technologies quickly.
- Ability to identify process improvements and/or gaps and escalate those opportunities for improvement.
- Demonstrated soft skills, including the ability to effectively interact, communicate, and work well as a team member.
- Expert knowledge of the Microsoft Office Suite, particularly Microsoft Excel and Microsoft Word.
- Must possess a high level of integrity and professionalism.
Nice to Have:
- Experience with proposal writing, especially in response to formal solicitations.
- Tax background
- Membership in a professional proposal organization such as the Association of Proposal Management Professionals (APMP).
- Experience with proposal management software (e.g., Qvidian, Loopio).
- Experience with proposal writing, especially in response to formal solicitations is an advantage but not required.
- Tax background is preferred.
- Membership in a professional proposal organization such as the Association of Proposal Management Professionals (APMP) is an advantage but not required.
- Experience with proposal management software (e.g., Qvidian, Loopio) is preferred but not required.
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What’s in it For You?
- Hybrid Work Model: We’ve adopted a flexible hybrid working environment for our office-based roles while delivering a seamless experience that is digitally and physically connected.
- Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
- Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
- Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
- Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
- Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
- Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
About Us
Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.
We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.
As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.
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