Public Sector RFP Specialist

Accountabilities:

• Lead the review and analysis of RFx and solicitation documents, developing end-to-end response strategies that address customer requirements, evaluation criteria, and compliance obligations.
• Develop compelling, customer-focused proposal content and integrated win themes that clearly communicate relevant strengths while addressing all solicitation requirements.
• Own proposal schedules from initiation through submission, ensuring deliverables are tracked, prioritized, reviewed, and submitted on time and in the required format.
• Lead proposal kickoff meetings, milestone reviews, status meetings, and follow-ups, maintaining clear timelines and accountability across all contributors.
• Serve as the proposal lead across departments, coordinating input from subject matter experts, sales, product, services, and other stakeholders.
• Identify and resolve content gaps, inconsistencies, and compliance issues before they reach the final submission.
• Write, edit, proofread, and tailor proposal content to ensure responses are clear, accurate, persuasive, and aligned with each customer’s needs.
• Maintain and expand reusable proposal content, templates, and knowledge resources while ensuring materials remain relevant and appropriately customized.
• Use proposal management platforms and AI-enabled tools to improve response efficiency, consistency, quality, and turnaround times.
• Capture lessons learned from completed submissions and translate them into improvements to proposal processes, content strategy, and overall effectiveness.
• Support increasingly complex and strategic public-sector pursuits, taking ownership of response quality, compliance, and submission execution.
• Build a strong understanding of internal solutions, proposal workflows, approval processes, reusable content, and subject matter expertise to independently manage strategic opportunities.

Requirements

• At least 2 years of experience developing proposals in response to public-sector solicitations, preferably within technology or SaaS environments.
• Strong understanding of public-sector procurement processes and the requirements involved in developing compliant solicitation responses.
• Demonstrated experience leading high-value or strategic proposals in collaboration with executives, sales leaders, and subject matter experts.
• Hands-on experience with Responsive or a comparable RFP and proposal management platform.
• Strong project management and organizational skills, with the ability to manage multiple proposals, priorities, contributors, and deadlines simultaneously.
• Excellent writing, editing, proofreading, and communication skills, with the ability to produce clear and persuasive content suitable for evaluation committees.
• Strong document and version management skills, including the ability to organize proposal documents, templates, and content throughout extended response cycles.
• Ability to communicate complex solutions clearly to both business and technical audiences.
• Strong stakeholder management skills, including the ability to coordinate contributors and drive progress toward deadlines without extensive supervision.
• High attention to detail, accuracy, accountability, and ownership of proposal quality.
• Ability to work independently while collaborating effectively across sales, product, services, and other functions.
• Proficiency with Microsoft Office, SharePoint, and Adobe Pro.
• Authorization to work in Canada; work visa or transfer sponsorship is not available.
• Experience responding to large, high-value public-sector solicitations is an asset, although experience with smaller public-sector agencies is also relevant.
• Previous experience working in or alongside a sales organization and understanding the role of proposals within broader sales pursuits is an asset.
• Hands-on experience using AI tools to draft, assemble, or quality-check RFx responses is an asset.
• APMP certification and knowledge of proposal management best practices are preferred.

Benefits

• Full-time, permanent employment opportunity.
• 100% remote work arrangement within Canada.
• Eastern or Central time zone location preferred.
• Comprehensive health and medical coverage.
• Paid time off.
• Structured learning and development opportunities.
• Paid parental leave.
• Opportunity to take ownership of high-value and complex public-sector proposals.
• Exposure to strategic sales pursuits and cross-functional collaboration.
• Opportunity to contribute to proposal process improvements, content strategy, and AI-enabled workflows.
• Mission-driven work supporting technology solutions used by public-sector organizations.