Quotations Specialist

Accountabilities:

Quotation Development: Review project specifications, scopes of work, construction drawings, sketches, blueprints, bills of materials, and sample layouts to prepare accurate, detailed, and competitive quotations.
Pricing Strategy and Recommendations: Provide pricing guidance and consultative support to sales representatives, project managers, and leadership teams to strengthen competitive positioning and achieve profitability objectives.
Vendor Coordination: Collaborate with suppliers to obtain accurate product pricing, confirm availability, establish lead times, and ensure quotations reflect current market conditions.
Complex Project Management: Independently manage high-value and technically complex quotation opportunities, including interpreting detailed specifications and coordinating with multiple suppliers.
Customer and Sales Support: Deliver completed quotations to sales representatives, customers, builders, and contractors while ensuring proposals meet project requirements and customer expectations.
Pricing and Market Analysis: Evaluate quotation trends, pricing discrepancies, product offerings, and market conditions to identify opportunities for margin improvement and more effective pricing decisions.
Process Improvement: Follow established standard operating procedures while identifying opportunities to improve quotation accuracy, operational efficiency, reporting, and overall workflow.
Cross-Functional Collaboration: Contribute to initiatives involving pricing strategy, quotation processes, system enhancements, and operational excellence by working with internal teams and relevant stakeholders.
Communication and Reporting: Participate in team meetings, communicate project updates and potential concerns to management, and maintain clear communication throughout the quotation process.
Product Knowledge: Apply knowledge of building fixtures, product features, benefits, and applications to recommend appropriate solutions for multifamily and hospitality renovation projects.
Requirements:
Professional Experience: At least 3 years of experience in construction-related quotations, estimating, or a closely related field.
Estimating and Quotation Software: Experience with PlanSwift, QuoteSoft, BidTracer, Salesforce, or similar estimating and customer relationship management platforms is an advantage.
Microsoft 365 Proficiency: Advanced proficiency with Microsoft 365 applications, particularly Excel, Outlook, and Teams.
Construction Documentation: Ability to interpret complex construction drawings, blueprints, specifications, scopes of work, bills of materials, and customer requirements with minimal supervision.
Pricing and Financial Analysis: Demonstrated ability to analyze pricing structures, evaluate profit margins, assess financial impacts, and support commercially sound business decisions.
Product Expertise: Strong knowledge of relevant building fixture products, including their features, benefits, applications, and suitability for different renovation projects.
Vendor and Stakeholder Management: Ability to establish productive working relationships with suppliers, sales teams, project managers, and customers to obtain information and deliver accurate quotations.
Time Management and Organization: Excellent organizational skills and the ability to prioritize multiple quotation requests, manage competing deadlines, and maintain accuracy in a fast-paced environment.
Communication Skills: Strong written and verbal communication skills, with the ability to explain technical specifications and pricing information clearly to both technical and nontechnical audiences.
Problem-Solving and Adaptability: A proactive, analytical approach to identifying discrepancies, resolving quotation challenges, and improving processes.
Teamwork and Customer Service: A service-oriented, collaborative, and enthusiastic professional who learns quickly, communicates effectively, and remains focused on customer satisfaction and business objectives.
Benefits:
Competitive Compensation: Estimated pay range of $3,075.30–$6,783.70 per month, depending on qualifications, experience, and work location. Actual compensation may vary, and starting pay may be higher where required by state or local regulations.
Bonus and Incentive Opportunities: Eligibility for a bonus or incentive plan.
Remote Work Flexibility: Fully remote work within the United States. A hybrid arrangement may be available for candidates located near the employer's headquarters in Newport News, Virginia, subject to company policy.
Healthcare Coverage: Medical, dental, and vision benefits designed to support employees' health and well-being.
Mental Health Support: Access to mental health coverage and resources.
Retirement Benefits: A 401(k) retirement plan with employer matching contributions.
Paid Time Off: Paid leave to support rest, personal commitments, and work-life balance.
Life Insurance: Life insurance benefits for additional financial protection.
Paid Parental Leave: Support for employees and their families during important life transitions.
Family-Building Benefits: Inclusive benefits supporting family-building needs.
Gender-Affirming Benefits: Access to benefits designed to support diverse employee needs.
Associate Discounts: Access to employee discounts on eligible products and services.
Community Engagement: Opportunities to participate in community involvement and philanthropic initiatives.
Holistic Well-Being: A broad benefits offering designed to support employees' physical, mental, and financial well-being.