R&D Business System Specialist

Drive Business Transformation Through Process and Technology 

Are you passionate about solving complex business challenges, improving the way organizations work, and leveraging technology to deliver meaningful business outcomes? 

We are looking for R&D Business Systems Specialist to play a critical role in shaping the future of business processes, enterprise applications, and digital capabilities across our organization. 

This role sits at the intersection of business, technology, and process excellence. You will work with business leaders, R&D, Engineering, Quality, Operations, and IT teams to identify opportunities, simplify complexity, drive continuous improvement, and deliver scalable solutions that support business growth and innovation. 

If you thrive in ambiguity, enjoy influencing stakeholders, and are motivated by driving meaningful change without direct authority, we'd like to hear from you. 

What You'll Be Responsible For 

Business Analysis & Strategic Process Improvement 

• Partner with stakeholders to understand business objectives, challenges, and future needs. 

• Lead discovery sessions, workshops, and requirements-gathering activities across multiple functions. 

• Analyze current and future-state business processes to identify opportunities for simplification, standardization, automation, and optimization. 

• Translate complex business needs into practical, scalable business and technology solutions. 

• Develop recommendations that balance business value, risk, implementation effort, and organizational priorities. 

Enterprise Applications & Digital Enablement 

• Identify opportunities to maximize the value of enterprise platforms and digital capabilities. 

• Collaborate with technical teams, vendors, and business leaders to design and implement sustainable solutions. 

• Assess impacts of system enhancements, integrations, and process changes. 

• Support initiatives through requirements definition, solution design, testing, implementation, adoption, and continuous improvement. 

• Drive opportunities for automation, workflow optimization, and digital transformation. 

Stakeholder Engagement & Change Leadership 

• Build strong partnerships with cross-functional stakeholders across business and technical teams. 

• Facilitate decision-making and alignment among diverse stakeholder groups. 

• Influence outcomes and drive change in a highly collaborative environment. 

• Support governance, quality, compliance, and change management requirements. 

• Measure the effectiveness of implemented solutions and identify opportunities for further improvement. 

What Success Looks Like 

The successful candidate will be someone who can: 

✅ Simplify complex business problems and identify root causes. 

✅ Lead process improvement and transformation initiatives across multiple functions. 

✅ Convert ambiguous business challenges into clear requirements and practical solutions. 

✅ Influence stakeholders and drive alignment without direct authority. 

✅ Deliver measurable business outcomes through process optimization, enterprise applications, and digital enablement. 

✅ Lead initiatives from problem definition through implementation and adoption. 

These success attributes are aligned to the role's defined knowledge, competencies, experience, and motivators.  

What You'll Bring 

Required Experience 

• Bachelor's Degree in Business, Information Systems, Engineering, Science, or a related discipline. 

• Ideally possess minimum of 5-7 years of experience in:  

• Business Analysis 

• Business Systems 

• Process Improvement 

• Enterprise Applications 

• Digital Transformation 

• R&D Operations 

• Engineering or Product Development environments 

• Experience leading cross-functional initiatives and driving business improvements. 

• Proven success delivering sustainable business outcomes through technology and process optimization. 

• Experience working with multiple enterprise applications and understanding system integrations and dependencies. 

Preferred Experience 

• Experience within manufacturing, engineering, medical devices, electronics, automotive, aerospace, pharmaceutical, consumer products, or other regulated industries. 

• Exposure to governance, quality, compliance, and structured change environments. 

Knowledge of enterprise platforms such as:  

• Windchill 

• Planisware 

• Jira 

• Jama 

• Power BI  

• Microsoft Excel 

• Teamcenter 

Key Competencies 

We're looking for someone who demonstrates these competencies to reflect the behavioral attributes required for success in the role: 

• Strong analytical and critical thinking skills. 

• Ability to identify root causes and make data-driven recommendations. 

• Excellent stakeholder engagement and influencing capabilities. 

• Strong facilitation and communication skills. 

• Ability to manage ambiguity and navigate complex business environments. 

• Continuous improvement mindset. 

• Strong business acumen and problem-solving capability. 

• Ability to build alignment across business and technical teams. 

• Standard Malaysia business hours with a hybrid working arrangement.

• As this role supports global R&D stakeholders across APAC and Europe, occasional flexibility in start or finish times is required to accommodate meetings, workshops, or project activities with international teams. Working hours will be planned and agreed in advance with the manager based on business needs. 

Preferred Certifications 

Nice-to-have: 

• CBAP (Certified Business Analysis Professional)

• CCBA (Certification of Capability in Business Analysis) 

• CBPP (Certified Business Process Professional) 

• Agile Business Analysis Certifications 

• IIBA Certifications 

Why Join Us? 

• Work on high-visibility initiatives that impact multiple business functions. 

• Collaborate with senior stakeholders, technology teams, and business leaders. 

• Gain exposure to enterprise-wide digital transformation programs. 

• Develop expertise in enterprise applications, process excellence, and business transformation. 

• Be recognized as a trusted advisor who influences strategic business outcomes. 

• Join a culture that values innovation, continuous improvement, collaboration, and learning.