Real Estate & Facilities Analyst

Job Description

AMC Global Media is home to many of the greatest stories and characters in TV and film and the premier destination for passionate and engaged fan communities around the world.

We create and curate celebrated series and films across distinct brands and make them available to audiences everywhere. Our portfolio includes targeted streaming services AMC+, Acorn TV, Shudder, Sundance Now, ALLBLK and HIDIVE; cable networks AMC, BBC AMERICA, Independent Film Company, Sundance TV and We TV; and film distribution labels Independent Film Company and RLJE Films. The company also operates AMC Studios, our in-house studio, production, and distribution operation behind acclaimed and fan-favorite originals including The Walking Dead Universe and the Anne Rice Immortal Universe, and AMC Networks International, our international programming business.

We are currently seeking a Real Estate & Facilities Analyst to join our Real Estate, Facilities & Security team in our New York, NY location.

JOB RESPONSIBILITIES:

Real Estate Transactions Lease Administration

• Support new leases, renewals, expansions, subleases, and terminations from requirements through execution
• Track the deal pipeline and prepare deal summaries for leadership
• Conduct property and ownership due diligence
• Abstract leases and amendments and maintain the lease database
• Track critical dates: renewal options, expirations, notice deadlines, and rent escalations
• Review rent, operating expenses, and real estate tax charges and support reconciliations with Finance
• Maintain portfolio reporting on square footage, occupancy, headcount, and occupancy cost
• Manage landlord correspondence, certificates of insurance, and lease files
• Prepare and organize confidential materials related to real estate, leases, strategic planning
• Prepare market surveys, site comparisons, and lease proposal analyses (total occupancy cost, net effective rent) as needed
• Coordinate with brokers, landlords, outside counsel, and internal Legal and Finance Teams as needed

Facilities operations

• Manage administrative duties including travel arrangements, expense reports, calendar, etc. for VP as needed.
• Act as the liaison between internal clients and external contacts, including but not limited to building management, team members, senior management, contractors, vendors, etc.
• Utilize Oracle to enter vendor proposals and quotes for specific projects at the direction of Director.
• Enter new or updated versions of contracts in Oracle to ensure approvals are obtained in timely manner.
• Facilitate building maintenance and building service requests (BSR) as well as provide updated COI’s for vendor access into the building
• Create new nameplates, issue keys for desks/offices, for new hires or existing employees when needed.
• Serve as back up support for restacks, auditing seating assignments in Space IQ, office move spreadsheets, etc.
• Enter all vendor and project related proposals and quotes in Oracle and tracking P.O.’s issued by Purchasing department. Provide purchase order numbers to vendors to ensure information is documented on invoices.
• Manage facilities vendor contracts, purchase orders, invoices and track spend against budget
• Track schedules and budgets for office refreshes and capital projects
• Engage in cross-functional collaboration with numerous departments and levels of the company, become fully engaged in ad-hoc projects and tasks. Keep track of all vendor COI’s and obtain updated documents as necessary.
• Liaise with property management on time sensitive building requests, and submit freight elevator reservations for vendor access, keep track of all vendor COI’s and obtain updated documents as necessary.
• Work with Facilities Manager and Coordinator to ensure rent, electrical, HVAC, cleaning, security, etc. invoices are processed in Oracle on a weekly and/or monthly basis. Provide vendors with updates regarding payment status in timely manner.

Hospitality, Company Events & Activations

• Assist in planning and execute internal office events such as town halls, holiday events, and employee engagement programs
• Partner with Marketing and Publicity on in office activations for new series and film Releases
• Manage event logistics for all AMC Global Media depts as needed: space setup, catering, AV, signage, vendors, and budgets.
• Identify areas where we can execute events to push forward AMC culture goals
• Secure building approvals and vendor insurance for events and activations

QUALIFICATIONS (Required & Preferred)

• Bachelor’s degree
• 2-4 years of experience
• Ability to work in a face-paced environment, comprehend and interpret instructions from VP, team members, colleagues and ask clarifying questions to obtain sufficient understanding.
• Ability to create routine reports and presentations using Excel, Power Point and draft correspondence for VP & department when needed.
• Intermediate to Advanced skills with Adobe, Microsoft Office Suite, Eptura and real estate software
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Ability to use ticketing systems: Angus, ServiceNow, CAFM and Oracle.

The base compensation for this position is $70,000 - $80,000 commensurate with experience. AMC Global Media additionally offers a comprehensive benefits package including Medical, Dental, Vision, Prescription Drug Coverage, 401k Plan, Wellness Program, Life Insurance, Tuition Reimbursement, Paid Time Off, Paid Parental Leave and Adoption Services, among other benefit plan options, subject to eligibility requirements. AMC Global Media values the benefits achieved through in-office collaboration, but we provide our employees with the flexibility to work from home one day per week.

The Company is committed to policy of nondiscrimination in its employment and personnel practices. Applicants are considered for all employment without regard to race, color, religious creed, religion, alienage, citizenship, gender, gender identity, national origin, ancestry, genetic predisposition or carrier status, age, marital status, familial status, military or veteran status, status as a victim of domestic violence, stalking or sexual assault, sexual orientation, disability or any other characteristic protected by federal, state or local law.

The Company is committed to policy of nondiscrimination in its employment and personnel practices. Applicants are considered for all employment without regard to race, color, religious creed, religion, alienage, citizenship, gender, gender identity, national origin, ancestry, genetic predisposition or carrier status, age, marital status, familial status, military or veteran status, status as a victim of domestic violence, stalking or sexual assault, sexual orientation, disability or any other characteristic protected by federal, state or local law.