Real Estate Marketing Specialist

Accountabilities

• Manage the lease renewal pipeline by tracking upcoming expirations, contacting tenants proactively, and following up on renewal opportunities.

• Monitor vacancies, move-outs, prospect activity, and leasing opportunities across the commercial property portfolio.

• Respond to prospective tenant inquiries and maintain consistent communication and follow-up throughout the leasing process.

• Schedule property tours and coordinate with property management and other team members.

• Support the leasing process from initial inquiry through application, screening, and lease execution.

• Coordinate tenant applications, collect required documentation, review submissions for completeness, and track screening through the decision stage.

• Create and coordinate marketing materials for vacant and upcoming spaces, including brochures, flyers, property listings, and digital content.

• Work with property management and construction teams to ensure marketing and leasing activities align with property readiness and availability.

• Conduct market rent research and basic comparable property analysis to support leasing decisions.

• Manage commercial property listings across relevant real estate platforms and marketplaces.

• Support social media marketing across LinkedIn, Facebook, Instagram, and other relevant channels.

• Maintain accurate leasing records, prospect activity, renewal notes, and follow-up information in Rent Manager.

• Prepare weekly reports covering the leasing funnel, renewal pipeline, vacancies, and prospect activity.

• Identify opportunities to improve leasing and marketing workflows and reduce manual tasks through technology and automation.

• Support the implementation and adoption of new marketing, leasing, and property management tools.

• Generate lease documentation from approved templates once terms are agreed upon, coordinate document execution through DocuSign, and maintain organized records.

• Provide general leasing and marketing support to the Director of Property Management and leadership team as needed.

Requirements:

• Mid-level experience in commercial real estate leasing, property leasing, property marketing, or a closely related field.

• Experience communicating with tenants, prospective tenants, brokers, or other real estate stakeholders.

• Strong sales, follow-up, and relationship management skills.

• Experience managing a leasing or sales pipeline and guiding prospects through different stages.

• Experience creating or coordinating marketing materials for commercial properties.

• Excellent organizational skills and strong attention to detail.

• Strong CRM and pipeline management discipline.

• Ability to manage multiple properties, prospects, renewals, and deadlines simultaneously.

• Excellent written and spoken English proficiency.

• Proactive, reliable, and comfortable working independently in a remote environment.

• Ability to learn new technologies and adapt to evolving systems and workflows.

• Interest in using automation and technology to improve operational efficiency.

• Nice to have: Experience with Rent Manager.

• Nice to have: Familiarity with CoStar, LoopNet, Crexi, Facebook Marketplace, or similar commercial real estate listing platforms.

• Nice to have: Experience using Canva or similar tools to create marketing materials.

• Nice to have: Experience in commercial property marketing, digital advertising, lease administration, or document management.

• Applicants must reside in Latin America and submit their CV in English.

Benefits:

• Part-time working arrangement.

• Remote work for candidates based in Latin America.

• Opportunity to work across commercial leasing, property marketing, and tenant relationship management.

• Exposure to new property management, leasing, marketing, and automation tools.

• Opportunity to contribute ideas for improving processes and operational efficiency.