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Fort Collins, Colorado, United States
Onsite
The position is located Fort Collins, CO, working in the CSU Police Department. This position does not have formal supervisory authority. This full-time, nonexempt position will be supervised by Amy Kuehl.
Unit Statement
The Colorado State University Police Department is a full-service law enforcement organization. We are committed to working with all our stakeholders to maintain a safe environment which supports the academic mission of the University, and the health and wellness of the community. Our Department is comprised of law enforcement and civilian professionals who recognize the importance of a guardian-centric approach. For more information please refer to our website: https://police.colostate.edu/
Position Summary
Provides comprehensive administrative, technical, and records management support to the Records Coordinator within the Police Department. Responsible for maintaining the accuracy, integrity, and confidentiality of official police records through data entry, records processing, document retention, and compliance with established policies, procedures, and legal requirements. Assists with records research, report processing, customer service, and public inquiries while ensuring timely access to police records and services. Reviews and codes police reports in accordance with FBI, NIBRS, and Clery reporting standards to ensure accurate crime statistics reporting and regulatory compliance. Utilizes sound judgment, attention to detail, and knowledge of university policies, state laws, and department procedures to support the operational goals of the Records and SEEN units. This position will be in person with core hours during Monday – Friday.
This position will close at 11:59 p.m. on November 10, 2026.
Conditions of Employment
Minimum Qualifications:
To be considered for this position, candidates must demonstrate in the application materials:
Three (3) years of relevant experience in a customer service role with a focus on attention to detail.
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.
If using Education: *Please note, unofficial or official transcripts must be attached with this application.
Preferred Qualifications:
The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:
Application Documents:
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Cover Letter, Resume/CV, TranscriptsFor State Classified searches, you may be able to skip the Experience, Education, Certification, Language, and Skills sections. Be sure to review the qualifications in the job posting to determine whether these sections should be completed. If additional documentation is required or should be uploaded to meet the requirements of the position, please attach all required documents in the Required Application Documents section as specified in the job posting.
Clearly outline dates of employment (Month & Year) for each position listed in the Work Experience section of your application. Human Resources must be able to evaluate your experience based on this information.
The Work Experience section is the only part of your application used to determine if minimum qualifications, as outlined in the job posting, have been met.
The application is the legal document on file; resumes will not be reviewed to determine minimum qualifications.
Applications will not be considered if:
The Work Experience section is blank or lists “see resume.”
Job duties are missing for any listed position.
Month/Year employment dates are not included.
Appointment to the vacancy or vacancies represented by this announcement is expected to be made from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid, articulated business reason.
The selection process for State Classified positions may include exam(s) and/or interview(s) that require candidates to appear in person, at the candidate’s own expense.
Pertinent updates to your application status can be obtained by logging into your candidate account.
Salary is commensurate with relevant experience and/or education and will be determined in accordance with State Classified compensation policies.
Current CSU employees should apply through the Jobs Hub in their Workday account.
Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range, based on completed years in their current class series as of June 30.
All current and former State employees must ensure that their entire work history within the State Classified System, including at Institutions of Higher Education, is included in the application so that time-in-series can be accurately calculated.
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
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