Recruiting Operations Associate

Accountabilities:

Coordinate the end-to-end logistics of the recruitment process, ensuring candidates experience a seamless, professional, and personalized hiring journey.
Deliver high-quality candidate support by preparing and sharing personalized pre-interview information, managing communications, and coordinating LinkedIn outreach.
Manage recruiter calendars and schedule interviews with precision, adapting quickly to changes and prioritizing high-impact candidates.
Coordinate take-home assignments throughout the assessment process, ensuring deadlines, instructions, and candidate submissions are properly managed.
Maintain accurate and up-to-date candidate profiles within the Applicant Tracking System (ATS), particularly Ashby, ensuring all relevant documents and information are accessible to the appropriate stakeholders.
Support recruiters in managing high-volume recruitment activities while maintaining speed, accuracy, and a consistently high standard of service.
Act as a key operational contact for urgent recruitment requests from leadership, including updating compensation bands, publishing new job requisitions, and coordinating hiring priorities.
Organize interviewer onboarding, training, and shadowing sessions to ensure consistent and effective evaluation processes.
Identify inefficiencies and operational bottlenecks within recruitment workflows and proactively implement improvements.
Explore opportunities to automate repetitive tasks, streamline administrative processes, and develop scalable systems that improve the overall effectiveness of the Talent Acquisition function.
Anticipate recruiting team needs, resolve scheduling challenges, and proactively address potential delays before they affect the hiring process.
Collaborate closely with recruiters, interviewers, and senior leadership to support recruitment objectives and continuously improve operational performance.
Requirements:
A bachelor's degree in a relevant discipline.
Previous experience in a fast-growing startup, high-volume recruitment agency, or similarly dynamic environment is strongly preferred.
Strong organizational and administrative skills, with the ability to manage multiple priorities and competing deadlines effectively.
Exceptional attention to detail and accuracy, ensuring that candidate information, interview schedules, and recruitment documentation remain organized and reliable.
Excellent written and verbal communication skills, with the ability to interact professionally and confidently with candidates, recruiters, interviewers, and senior executives.
A strong sense of urgency and the ability to work quickly while maintaining high standards of quality and accuracy.
A proactive, resourceful, and solution-oriented mindset, with the ability to anticipate challenges and take ownership of issues through resolution.
Strong problem-solving skills and the ability to remain calm and focused when handling urgent requests or unexpected changes.
A continuous improvement mindset, with a genuine interest in identifying inefficiencies, automating repetitive tasks, and developing scalable operational processes.
Adaptability and comfort working in an evolving environment where priorities can change quickly and independent decision-making is encouraged.
Strong interpersonal skills and a collaborative approach, combined with the ability to work independently and take initiative.
A genuine interest in developing a career in Talent Acquisition, with the ambition to grow into a Recruiter or Sourcer role over time.
Familiarity with Applicant Tracking Systems (ATS), particularly Ashby, and recruitment coordination tools is an advantage.
Additional employment information:
This is a full-time, remote contract-to-hire opportunity.
The initial contract period is three months, providing an opportunity for both parties to assess the working relationship and potential long-term fit.
The position is available to candidates residing in Ontario, Canada.
The role is designed for individuals who can manage high-volume operational responsibilities while maintaining exceptional service standards.
Successful candidates may have opportunities to transition into permanent employment and develop toward Recruiter or Sourcer positions.
Benefits:
Annual salary: CAD 55,000–75,000, depending on relevant experience, qualifications, skills, and work location.
Potential equity or stock option opportunities as part of the overall compensation package.
Comprehensive health, dental, and vision insurance coverage for eligible full-time employees.
Paid time off.
Paid parental leave.
Employer-matched RRSP retirement savings plan for Canadian employees.
Wellness benefits designed to support employee health and well-being.
Remote working arrangements, offering flexibility and autonomy.
Opportunities for professional development, mentorship, and career progression within Talent Acquisition.
Potential pathway from Recruiting Operations into Recruiter or Sourcer positions based on performance and business needs.
Exposure to high-growth startup operations and strategic recruitment initiatives.
Opportunity to take ownership of processes, implement improvements, and make a meaningful impact on recruitment efficiency.
Collaborative and entrepreneurial work environment that values initiative, accountability, continuous learning, and high-quality execution.