Regional ESS Coordinator

The Regional Exceptional Student Services (ESS) Coordinator serves as a critical systems-level partner responsible for strengthening compliance, instructional quality, and operational excellence across an assigned region of schools. This role provides targeted training, technical assistance, live coaching, and program validation to ensure students with disabilities receive a free appropriate public education (FAPE) in alignment with Nevada requirements and Vertex Education standards. 

Functioning as an operational liaison, the Regional ESS Coordinator builds capacity in site-based ESS teams, general education teachers, health office personnel, and school administrators. The position leads ongoing professional learning; models best practices in specially designed instruction; and supports teams in data collection, lesson planning, classroom management, and implementation of high-leverage practices. Regular campus visits include observing instruction, providing actionable feedback, modeling techniques, and engaging educators in reflective problem-solving to improve outcomes for students with disabilities. 

The role also ensures systematic compliance by validating special education and Section 504 documentation, timelines, session tracking, MTSS components, and health-related procedures. The Coordinator collaborates with Vertex Specialists to conduct medication audits, and to monitor emergency readiness, sensory screenings, and campus-based health protocols. Additional responsibilities include mentoring new special education staff, supporting Level 2 and Level 3 meetings, identifying operational needs, and communicating insights to ESS leadership to refine programs and processes. 

In partnership with campus teams and the Vertex ESS department, the Regional ESS Coordinator advances high-quality instructional programming, reinforces consistent adherence to policy and procedure, and supports the continuous development of campus teams to ensure effective, legally compliant, student-centered ESS services across the region. 

ESSENTIAL FUNCTIONS:

Note: The essential functions below describe the general requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or most of the primary accountabilities listed below. Specific tasks, responsibilities, or competencies may be documented in the incumbent’s performance objectives as outlined by the incumbent’s immediate supervisor or manager.   

Program Oversight & Campus Support:

• Consult and collaborate with all members of the Vertex ESS Department to ensure alignment with regional and campus-based ESS practices. 

• Build proficiency in Nevada ESS regulations to serve as a knowledgeable point of contact for campus teams and ESS staff. 

• Identify strengths and needs of each assigned campus’ ESS department and provide strategies to improve operational functioning. 

• Attend Level 2 and Level 3 meetings to support campus teams and ensure accurate understanding and application of ESS expectations. 

• Provide operational insights and recommendations for programmatic refinements to Vertex Education supervisors. 

Compliance Monitoring & Documentation Management:

• Conduct scheduled campus visits to validate special education and Section 504 compliance, including evaluation timelines, IEP timelines, session tracking, MTSS documentation, and alignment with state requirements. 

• Collaborate with Specialists to verify compliance indicators for Section 504 and Student Health Services. 

• Maintain accurate and organized special education records, including required uploads and documentation checks. 

• Monitor trends, missing documents, and compliance issues, and communicate regularly with the compliance team. 

Specially Designed Instruction Coaching, Training & Staff Development:

• Provide responsive training and ongoing professional development to strengthen foundational skills in specially designed and general education instruction. 

• Observe live instruction during campus visits, model high-leverage instructional practices, and provide targeted feedback to improve educator performance. 

• Engage staff in reflective problem-solving and critical thinking to support effective instructional design and delivery. 

• Mentor new special education hires to ensure understanding of Vertex ESS policies, procedures, expectations, and best practices. 

• Offer ongoing technical assistance, supporting educators with questions and guidance related to service delivery and instructional implementation. 

Health Services Oversight & School Safety Protocols:

• Conduct health office observations to ensure operational practices align with district policies and identify opportunities for improvement. 

• Validate compliance with required health procedures, including: 

• Medication counts and medication storage practices.

• Completeness of student health action plans and medication consent forms.

• Monthly AED maintenance checks and required documentation.

• Completion of required sensory screenings for special education, Section 504, and general education students.

• Review campus substitute binders to ensure inclusion of required health-related materials aligned with district policy. 

Additional Responsibilities:

• Ensure campuses have necessary materials, knowledge, and staff to provide appropriate services to students with disabilities. 

• Perform other related duties as required by the supervisor. 

SUPERVISORY AND MANAGERIAL RESPONSIBILITY:

• N/A 

KNOWLEDGE, SKILLS, & ABILITIES:

Education, Licensure, or Certification:

• Master’s degree or higher in a field pertinent to the education of students with disabilities, preferably in special education. 

• Nevada Department of Education certification in special education, school psychology, speech pathology, or a related field. 

Work Experience or Related Experience:

• 3 years of experience in Special Education service provision.  

• Ability to articulate knowledge and impart professional judgment in a clear and comprehensible manner. 

• Neutrality is used when communicating with campus staff; decisions are made using data and guidance. 

• Effective oral and written communication skills. 

• Immaculate organizational and time management skills. 

• Exhibit appropriate professional conduct in all professional situations. 

• Enjoys engaging in collaborative relationships and working within a strong team dynamic.   

• Possess honesty, integrity, and a willingness to uphold the ethical standards of the professions embedded within special education teams. Engage in active listening and ask questions when information is not understood. 

• Open to new ideas and understands the importance of engaging in professional development. 

• Ability to maintain composure and remain neutral while completing responsibilities. 

• Feedback and constructive criticism are used to fuel future behaviors that promote staff performance as well as their own performance.  

BACKGROUND CHECKS:

• The incumbent in this position will be required to pass a criminal history background check.

• Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times.

PHYSICAL AND TRAVEL REQUIREMENTS / WORK ENVIRONMENT:

• Travel between campuses is required up to 80% of the time.   

• Valid Nevada driver’s license.

• This position requires the need to lift objects (up to 25 pounds) on occasion. 

• This position may require sitting for long periods at times, talking on the phone, standing, kneeling, stooping and long periods of concentration. 

• Local and in-state travel required.