Revenue Controller with German

For Linklaters LGS in Warsaw, we are currently recruiting for the Revenue Controller with German.

Work arrangements:

Hybrid model work: 2 days per week from the office located next to Rondo ONZ

Contract: Employment contract with 3- month probation period

About the team

Join our local team responsible for supporting local offices in billing and credit control activities. Collaborating closely with the Finance Billing Center of Excellence (CoE), our team covers matter opening, billing process, credit control, process transition, and reporting for a range of client matters.

The Revenue Controller at Linklaters is responsible for the comprehensive management of financial processes related to legal service billing and receivables management. This position covers two main functional areas: Billing (preparation and control of invoices) and Credit Control (managing receivables).This position supports our offices in Germany and reports to Revenue Team Leader, based in Warsaw.

As Revenue Controller you will be responsible for:

Matter (client) opening

• Review new matter forms and complete or correct key data (e.g. VAT number, address, billing rates)
• Administer billing terms and establish billing flows for each new client/matter
• Assist Matter Managers and Management Assistants in setting up matter structures, including new office segments
• Support the closure of matters

Billing process

• Process transfers of time lines and "Other Services" costs/expenses Produce draft bills, finalize after approval, and upload invoices to client billing portals
• Ensure e-billing compliance, such as verifying narratives, billing periods, and required references; address rejections where necessary
• Support the collection of accepted billing targets when required

Credit control process

• Prepare for and run invoice reminder procedures, including checking block reminders and updating the reminder template
• Send reminders via email and manage the Credit Control mailbox, responding to client queries
• Update and maintain accurate contact information for reminders

Reporting

• Utilize the DTR (Desktop Reporting) tool to create narrative and billing status reports
• Provide detailed overviews of pending draft bills, including reasons for delay and estimated billing dates

Quality control and compliance

• Ensure all assigned Key Performance Indicators (KPIs) are met to customer standards
• Perform quality control checks to maintain work consistency and accuracy
• Organize and maintain electronic filing systems
• Ensure adherence to internal policies, procedures, and Solicitors Accounting Rules

Collaboration and process improvement

• Work closely with the Finance Billing CoE and regularly review processes with clients and stakeholders
• Participate in process improvement initiatives
• Escalate relevant issues and risks to the Revenue Team Leader and Revenue Manager

Apply if you:

• Have 2 to 4 years of professional experience in billing & credit control, AR / Order-to-Cash processes
• Show excellent written & spoken German & English, with strong communication and networking skills,
• Bring technical, numeric, and analytical expertise – Excel has no secrets from you,
• Demonstrate strong competency in data entry, data management, and Microsoft Office tools,
• Are quality-oriented, organized, and attentive to detail,
• Are customer-focused and comfortable working under pressure,
• Have knowledge of SAP or any other ERP system,
• Possess a finance and accounting degree as an asset,

Linklaters and the Team

Linklaters are a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds, but for people who will thrive in our environment: people  who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.

We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an    ad hoc basis, and we will be happy to discuss this further.

Key relationships

• Revenue Finance teams
• Regional and local Finance Teams
• LGS teams
• Global Finance Leadership Team
• Finance Centres of Excellence
• Practice Representatives
• Clients of Linklaters

Key Benefits

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Private medical insurance
• On-site gym and bike facilities 
• Group Life insurance 
• Firm funded worldwide personal travel insurance, for you and your family 
• Subsidised sport card or public transportation card
• Wide range of training opportunities

What sets us apart

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments
• We celebrate diversity, equity and inclusion so our people can bring themselves to work
• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to
• We invest in custom-fit career paths for our people in line with their talents and aspirations
• We provide agile working solutions to meet the changing needs of our people and our business
• We are committed to people first relationships based on mutual trust, respect and appreciation
• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed
• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

Accounting Reconciliation, Accounts Receivable (AR), Billing Management, Client Billings, Collections Recovery, Continuous Improvement, Data Entry, Debts Recovery, Document Management, Process Design, Process Improvements, Records Management, Stakeholder Management

This list of duties and responsibilities above is not exhaustive.  It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.