Te whiwhinga mahi | The opportunity
Our Cost Management team is looking for a Team Administrator to help keep the team running smoothly and efficiently. This is a permanent, full-time role based in the Auckland office five days a week, with some flexibility to work from home on occasion.
This is a rewarding role where your focus will be on providing high-quality administrative and operational support to the team across Auckland, Hamilton, Wellington and Christchurch. Working closely with our Section Manager, you'll play a key role in helping the team operate efficiently, coordinating priorities, supporting team leaders, and ensuring important people and business processes stay on track.
Our vibrant and diverse team offers a collaborative, supportive, and engaging environment where no two days are the same. You can expect variety in your work, along with opportunities and challenges shaped by your curiosity, initiative, and proactive approach.
Overall, you will be responsible for:
- Providing proactive, end-to-end administrative support for the Cost Management team, ensuring day-to-day operations run smoothly across multiple locations.
- Supporting the Section Manager and Team Leads with diary management, reporting, meeting coordination, and general administrative support.
- Coordinating section meetings and team events, including preparing agendas, presentations, meeting materials, taking minutes, and managing follow-up actions.
- Supporting the team to coordinate and respond to bids, including preparing submission materials, managing inputs, and tracking deadlines.
- Monitoring team dashboards and proactively coordinating activities such as timesheet completion, performance review cycles, job management reviews, development discussions, and other key team priorities.
- Supporting and promoting Beca’s wellbeing and health and safety initiatives, tracking mandatory training completion, and following up with team members as needed.
- Supporting staff through onboarding and offboarding processes and helping organise and track travel, leave, and timesheets.
- Supporting project delivery through project administration and financial management tasks; experience with Oracle/Dynamics will be highly regarded.
- Maintaining systems, documentation, and records, including document editing and formatting, archiving, organisational charts, and SharePoint content management.
- Supporting office management activities such as purchasing, PPE tracking, stationery ordering, and mail coordination.
- Working closely with the wider Project, Strategy and Delivery administration team to share knowledge, improve processes, and deliver a consistent team experience.
Ko wai koe | About you
You enjoy making things happen and bring a strong delivery focus through effective administrative and organisational support. You take pride in enabling a high-performing team and work with professionalism, discretion, and sound judgement.
You are naturally proactive and enjoy staying one step ahead. You're comfortable managing competing priorities, following up on actions, and ensuring key tasks don't fall through the cracks. You take initiative, build strong relationships across teams, and are confident working with leaders and stakeholders at all levels of the business.
You bring positive energy, are highly organised, and communicate clearly and confidently. Comfortable working in a dynamic environment, you're motivated by helping others and enjoy being a trusted team member who contributes to making everyday better.
You'll bring:
- Proven experience in a Team Administrator or Business Support role
- Proven ability to coordinate and track multiple activities simultaneously, using reporting tools and dashboards to drive follow-through and accountability.
- Creative thinking and a solutions-focused approach that builds strong working relationships.
- Confident written and verbal communication skills, with the ability to adapt your style for different audiences.
- A positive attitude and enjoyment of problem solving, particularly in times of ambiguity.
- Resilience and adaptability when navigating change or competing priorities.
- Excellent organisational skills and the ability to manage multiple, shifting deadlines.
You'll be comfortable working within a Microsoft 365 environment and confident using digital tools for document management and collaboration.
You're open to new and efficient ways of working. Experience using SharePoint and Oracle is an advantage.
Ngā āhuatanga kei a mātou | What we offer
A career with Beca will provide you with:
- Professional development opportunities.
- A supportive and caring work environment where you can bring your whole self to work.
- Flexible working arrangements to balance your personal and family commitments.
- Opportunities to learn from our industry experts and technical gurus across the Asia Pacific.
- A highly supportive environment of sharing and collaboration.
- Excellent benefits provided to all staff, including discounted health insurance, discounts on gym memberships, and a number of social club events.
Beca prides itself on supporting a diverse and inclusive culture, welcoming people of all genders, ethnicities, identities, experiences, and ways of thinking.
Tono mai | Apply now!
Ready to make everyday better?
Apply now and bring your organisational expertise, proactive mindset, and passion for supporting people to a role where you'll make a meaningful impact across a national team.
