Senior Accountant, Revenue: Help Us Fuel the Mission!
We are seeking a meticulous and mission-driven Senior Accountant, Revenue who believes that financial precision is a cornerstone of social impact. At College Track, we don’t just "do the books"—we manage the resources that empower scholars to break the cycle of educational inequity.
Position Overview
The Senior Accountant is a senior member of the Finance & Accounting team, reporting directly to the Controller. This role owns the revenue and receivables close — including contributions, grants and pledges receivable, deferred and restricted revenue, and net asset release; leads cash and investment accounting and the monthly financial reporting package; supports the annual financial statement audit and Form 990 revenue reporting; and serves as a technical accounting resource for the department, researching authoritative guidance and supporting internal controls and policy development.
Primary Responsibilities
Cash & Investments
- Record cash receipts and intra-company cash activity (Concur and payroll sweeps), and reconcile check receipts and undeposited funds
- Perform monthly bank reconciliations across all accounts, including operating, payroll, and investment accounts
- Prepare the monthly cash flow report and projection, monitor the organization’s cash position, and reconcile and transfer restricted cash
- Manage investment and cash activity in the Merrill Lynch accounts, book donated stock, and record realized and unrealized gains and losses with reconciliation to the custodian
- Prepare the annual investments summary and footnote
Revenue, Contributions & Restricted Funds
- Record all forms of income, including interest income, in-kind donations of goods and services, and earned revenue from services rendered and cost-reimbursement arrangements
- Prepare grants, contributions, and pledges receivable journal entries and reconciliation schedules
- Reconcile revenue between Salesforce and Sage Intacct in coordination with the Development team
- Maintain the deferred revenue recognition schedule and related journal entries
- Maintain the temporarily restricted net asset (TRNA) release schedule, entries, and reconciliations, including reconciliation to Salesforce
Accounts Receivable
- Generate the accounts receivable aging report and reconcile it to the general ledger
- Maintain the list of grants with donor restrictions, ensure grant agreements and contracts are attached in Salesforce, and perform restricted-grant budgeting, accounting, and reporting
- Analyze and record the allowance for doubtful accounts at least quarterly, documenting methodology and write-off recommendations for Controller review
- Determine annual short-term / long-term classification of grants receivable and the present-value discount on long-term grants receivable
Financial Reporting
- Prepare the monthly financial reporting package — balance sheet, statement of activities, cash flow, and budget-versus-actuals
- Reconcile the Salesforce secured pipeline to Intacct unrestricted revenue as a revenue-completeness control, escalating variances to the VP Finance
- Provide financial information for Development grant proposals and reports, and prepare the monthly grants rollforward summary for the Development team
Audit, Tax & Compliance
- Prepare audit support across all functional areas for the annual financial statement audit
- Provide Form 990 support for revenue and foundation status, coordinate the Schedule B major-donor listing, and ensure private-foundation amounts are accurate for 990 reporting
- Maintain multi-state charitable “good standing” registrations and filings
Technical Accounting, Internal Controls & Planning
- Research GAAP / FASB pronouncements and ensure proper accounting treatment
- Develop and document internal controls and accounting policy
- Provide accounting policy education and training to the team
- Participate in annual and semi-annual planning and goal setting
- Performs other duties and contributes to special projects as assigned by the Controller or Finance & Accounting leadership
Qualifications
First and foremost, the Senior Accountant will be a fierce advocate for College Track’s mission to equip scholars confronting obstacles to earn a bachelor’s degree in pursuit of a life of opportunity, choice, purpose, and power. Additionally, candidates bring with them the following skills, experience, and knowledge:
Education & Experience
- Bachelor’s degree in Accounting, Finance, or a related field required; CPA preferred
- Minimum 4–6 years of progressively responsible accounting experience, with demonstrated strength in revenue recognition, accounts receivable, and account reconciliation
- Working knowledge of nonprofit GAAP, including contribution and grant revenue recognition (ASC 958-605), earned and exchange revenue recognition (ASC 606), and net asset accounting
- Prior experience in a nonprofit organization with a budget exceeding $10M preferred
Technical Skills
- Proficiency in Microsoft Office, with strong Excel skills required
- Proficiency in Google Workspace, with strong Google Sheets skills preferred
- Experience with Sage Intacct or comparable cloud-based ERP required; experience with Concur Expense strongly preferred
- Familiarity with Salesforce or a comparable CRM / donor database and revenue-to-CRM reconciliation preferred
- Comfort with a complex chart of accounts structure and account-level reconciliation
- Familiarity with AI-assisted tools (such as Claude or Gemini) in support of accounting and finance workflows preferred
Core Competencies
- Commitment to the mission of College Track and to equitable service to scholars from underserved communities
- Strong technical accounting judgment, with the ability to research and apply authoritative guidance independently
- High degree of accuracy and attention to detail across recurring reconciliation and close responsibilities
- Strong organizational skills with the ability to manage multiple deadlines across monthly, quarterly, and annual close cycles
- Effective written and verbal communication skills, including the ability to train staff and advise on accounting policy
- Demonstrated ability to work both independently and collaboratively within a team structure
- Physical Requirements:
- Admin Jobs: sedentary work that primarily involves sitting, standing, typing on a keyboard, manipulating a mouse to use a computer's operating system/internet. Ability to move around an office environment and communicate with stakeholders (conveying and receiving information).
Compensation and Benefits
This position is full-time exempt with a full compensation range of $101,200.00 - $126,500.00 with the exact compensation depending on experience. However, as someone new to the role, you can expect an offer between $107,525.00 - $113,848.85 to ensure internal equity while leaving room for salary growth during your time in the position.
College Track provides access to extensive benefits centered around three core areas of wellness: health care, work-life balance, and financial security. We believe time off is essential to success and provide up to 23 discretionary time off days (Sick and Vacation) in addition to 23 paid office closures and holidays in your first year of employment. Learn more about benefits here (bit.ly/JpBs22).
What Else You Should Know
- This is a hybrid role based in Oakland, California.
- In-office Tuesday, Wednesday and Thursday.
- While we hire great people from a wide variety of backgrounds, we especially encourage applicants who identify as first-generation college graduates to apply for open opportunities on staff.
- College Track is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to actual or perceived age, marital or familial status, religion, gender, gender identity, gender expression, sexual orientation, race, creed, color, genetic information, ancestry, national origin, physical or mental disability including Acquired-Immune Deficiency Syndrome (AIDS) or AIDS-Related Complex (ARC), or military status. College Track abides by Fair Chance hiring practices. Any offer of employment is contingent upon successfully completing a background check, in compliance with federal, state, and local laws. Pursuant to applicable local ordinances and state regulations—including the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring, and the California Fair Chance Act—we do not inquire into criminal history on initial applications and will consider for employment qualified applicants with arrest and conviction records.
