Senior Accounts Payable Associate

Overview

ISS STOXX seeks a highly motivated and experienced professional to join our team as a Senior Accounts Payable Associate to join our Global ISS STOXX Accounts Payable Finance Team based in Manila. 

The role involves carrying out AP tasks independently and will report to the Vice President of Global Accounts Payable Team.

If you are a team player, detail oriented, and hardworking, we invite you to join our team. We offer a competitive compensation package and opportunities for professional growth.

Responsibilities

• File and sort all incoming invoices, correspondence and any other backup documentations

• Prepare & upload the invoices in the system

• Input of invoice data/employee expense data and uploading onto the Accounts Payable system

• Implement efficient workflows for invoice routing, coding, and approval to minimize processing time and errors.

• Prepare vendor set up for new vendors and employees

• Ensure all vendor claims/employee expense claims meet Audit, Customs & Tax requirements and comply with ISS STOXX' internal policies and procedures

• Procedure checks in connection with invoice/employee expense validity, account coding and validation of authorized signatures.

• Enter payment instructions for invoices and employee expenses via wire transfer or ACH

• File and keep track documents/emails in the relevant workspace

• Familiarity with the global travel policy of ISS STOXX.

• Ensure all AP enquiries are dealt with to a satisfactory outcome whilst maintaining a high level of customer service with both internal employees and external suppliers

• Carry out the compliance review of Travel reports submitted by staff worldwide

• Correspond with travel report owners worldwide regarding the travel report policy and their reports

• Manage the payment process, including scheduling, initiation, and execution of payments to vendors according to established payment terms.

• Coordinate with treasury and banking partners to execute international payments securely and efficiently, considering factors such as exchange rates and payment methods.

• Ensure compliance with internal controls and regulatory requirements for payment processing, including segregation of duties and authorization procedures.

• Continuously assess accounts payable processes and identify opportunities for optimization, automation, and streamlining.

• Leverage technology solutions such as invoice automation, electronic invoicing, and vendor portals to improve process efficiency and reduce manual intervention.

• Ensure compliance with internal policies, procedures, and controls related to accounts payable processes.

• Generate and analyze accounts payable reports and key performance indicators (KPIs) to monitor departmental performance and identify trends.

• Collaborate with other departments such as procurement, finance, and IT to streamline end-to-end financial processes and resolve interdepartmental issues.

• Participate in cross-functional projects and initiatives that impact accounts payable operations, such as system implementations, process improvements, and compliance initiatives.

• Serve as a subject matter expert on accounts payable matters and provide guidance and support to stakeholders across the organization.

• Certain amount of flexibility in the working time may be required at times, in order to cater to internal clients in different time zones.

• Any ad hoc responsibilities as and when required.

Qualifications

• Bachelor's degree in Accounting or Finance

• At least 12 years of professional experience in an Accounts Payable position in a multinational, BPO, Shared Service, or any global company.

• Ability to communicate in English fluently

• Well organized and capable of working with minimum supervision

• Good with numbers, attentive to details and able to prioritize

• Able to work confidently with IT applications like Excel, Outlook, Accounting Systems, preferably NetSuite or SAP

• Team player and can work effectively with diverse cultures in a global organization

Work Location & Schedule

• Amenable in working at Makati City on a mid shift schedule (4:00PM - 1:00AM Manila)

• Hybrid Work Arrangement (3 days' work onsite & 2 days' work from home per week): Benefit from the flexibility of a hybrid working model, combining the best of both remote and in-office work.

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