Senior Associate, Payroll Tax Analyst

POSITION SUMMARY:

Working with the Supervisor or Director, the Senior Associate is responsible for varied payroll duties including but not limited to acting as back up for weekly payroll processing of BAYADA Home Health Care, independently processing payroll for one or more joint venture companies, reconciliation of assigned general ledger accounts, and backup to Manager for ADP reconciliation. This position is designed to develop the ability to work in a supervisory capacity, leading, coaching, and training others. It is a mid-level professional track position and will offer training and continuing education to support a career in management and leadership within BAYADA.

MINIMUM QUALIFICATIONS:

• Exemplifies characteristics of The BAYADA Way: compassion, excellence and reliability.
• Four (4) year college degree.
• Minimum two (2) years successful experience in payroll functions.
• Prior health care and home care experience is a plus.
• Possesses effective project management skills including the ability to facilitate and organize.
• Demonstrates well-developed presentation skills.
• Demonstrates excellent leadership, interpersonal and motivational skills.
• Exceeds performance standards and possesses a record of goal achievement.
• Ability to work independently, in addition to being self-motivated, flexible, versatile, and creative.
• Ability to arrange information and files in a useful manner.
• Ability to handle multiple tasks simultaneously.
• Embraces the organization’s entrepreneurial spirit through the recognition of available opportunities and a healthy challenge of the status quo.
• Proficient in basic business software applications required to perform job functions.

PRIMARY RESPONSIBILITIES:

• Demonstrate and communicate the core values of BAYADA and The BAYADA Way.
• Develop working knowledge of BAYADA’s mission, services, people, organization, policies and procedures.
• Assist the payroll team in addressing tax related questions from employees.
• Process tax adjustments and work with ADP on amendments as necessary.
• Set up and register new state and local tax accounts as required.
• Ensure a consistent focus and involvement in driving efficiencies and process improvements.
• Submit and track tax agency notices with tax service provider.
• Review/post journal entries, preparing quarterly true up files, and working on the Federal and State wage.
• Responsible for year-end payroll tax activities, and other quantitative and qualitative analysis related to compliance reporting.
• Manage the payroll year-end close process.
• Lead the monthly/quarterly wage reconciliations and tax filing requirements, including year-end reporting, W-2s, W-2Cs.
• Research, determine root cause, ad resole incoming tax notices from various agencies.
• Reconcile tax liabilities with third party vendors.
• Review, research and address issues related to taxes and make sure tax set up is correct.
• Initiate and independently research complex information through compilation of statistics, analyzing data and summarizing for review.
• Participate in special projects: prepare reports and presentations using Microsoft Office (Word, PowerPoint, etc.).
• Draft and distribute professional correspondence and announcements.
• Learn various aspects of organization through technology training, hands-on learning, cross-training and site visits.
• Support the team (office and company) and provide back up as needed.
• Maintain office employees’ payroll information through management and approval of the employee data changes in Workday.
• Process weekly office payroll by reviewing and correcting hours, inputting manual pay requests, entering rate changes, terminations, new hires, etc.
• Configure direct deposit and tax information (W-4, etc.) for office employees.
• Participate in the development of company accounting policies and administer approved accounting procedures.
• Respond to employee inquiries regarding time entry, vacation accruals, and net pay calculation.
• Complete the quarterly Multi-Site Returns for the required states.
• Participate in special projects: prepare reports and presentations using Microsoft Office (Word, PowerPoint, etc.).
• Draft and distribute professional correspondence and announcements.
• Copy and distribute W-2 forms as requested.
• Actively participate in the proposal and drafting of payroll policies.
• Demonstrate solid performance or exceed performance standards in key job dimensions/attributes as defined on the Performance Appraisal for Office Staff.
• Perform related duties, or as required or requested by supervisor.

OTHER RESPONSIBILITIES:

• Work with Accounts Payable to ensure correct payment and timely filing of payroll taxes and garnishments.
• Assist in the development, implementation and monitoring of payroll tax audit and compliance programs.
• Demonstrate flexibility regarding assigned tasks to meet department goals.
• Continually look for ways to improve payroll processes for both time and correctness.