Senior Escrow Accountant

Key Responsibilities

Escrow Accounting & Reconciliation

• Record and reconcile escrow transactions including deposits, disbursements, fees, refunds, and transfers across all active escrow files.
• Perform monthly three-way reconciliations in accordance with ALTA Best Practices and applicable state trust fund requirements.
• Complete bank reconciliations, comparing accounting records to bank statements and investigating discrepancies, unidentified deposits, and stale or aged items.
• Manage escrow accounts to ensure funds are held and distributed strictly in accordance with closing instructions, purchase agreements, and lender requirements.

 

Underwriter & Premium Accounting

• Remit title insurance premiums to underwriters and reconcile policy reports to escrow disbursements.
• Support underwriter escrow audits and agency reviews, distinct from state regulatory exams and the year-end financial statement audit.
• Record title premium and escrow fee revenue accurately, including agent versus underwriter splits.

 

Closing & Disbursement Support

• Verify payments and disbursements are properly authorized and documented before funds are released.
• Partner with escrow officers, title and real estate professionals, lenders, attorneys, vendors, and internal departments to research and resolve accounting discrepancies.
• Support wire and ACH disbursement controls, including positive pay and fraud-prevention protocols.

 

Compliance, Reporting & Audit

• Maintain accurate records and supporting documentation to meet state regulatory and audit requirements across all operating states.
• Prepare escrow trial balance, account balance, and transaction reports.
• Support internal and external audits, state regulatory exams, and the year-end financial statement audit; including preparing PBC schedules, transaction histories, reconciliations, and supporting documentation, and responding to auditor requests in a timely manner.
• Monitor state-specific escrow/trust fund regulations and flag jurisdictional differences as Spartan Title expands into new markets.
• Support escheatment and unclaimed-property processes for aged or unresolved escrow balances.

Consolidated Close & Reporting Support

• Prepare and post month-end journal entries for escrow-related activity in accordance with the close calendar.
• Ensure Spartan Title's escrow and operating GL accounts are reconciled to subledger/bank support prior to close as part of the close calendar, and clear aged reconciling items timely.
• Ensure Spartan Title's trial balance rolls up accurately into New Western's consolidated financials.
• Support the monthly close checklist: accruals, prepaid amortization, and account analysis for escrow-related balance sheet accounts.
• Partner with the corporate accounting team to ensure GAAP consistency.
• Provide supporting schedules and variance explanations for escrow-related line items during the consolidated close review.
• Assist in identifying and correcting any escrow accounting entries that could misstate consolidated cash, revenue, or liability balances.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 5+ years of escrow, trust, title, or banking accounting experience; national or multi-state title company experience strongly preferred.
• Working knowledge of escrow/trust accounting regulations and ALTA Best Practices, including three-way reconciliation methodology.
• Proficiency with digital closing, title, and escrow software platforms such as Qualia.
• Solid understanding of debits/credits and general ledger accounting; experience with NetSuite or another major ERPs.
• Advanced Excel skills and comfort working with high transaction volumes.
• Exceptional attention to detail and accuracy, with strong ability to independently research and resolve discrepancies.
• Strong written and verbal communication skills, with the confidentiality and judgment required when handling client funds.
• Comfortable managing varying state jurisdictional requirements as the company expands into new markets.

What We Offer

• Competitive salary + bonus based on experience
• Full PPO medical and dental coverage (dependent coverage available)
• Vision insurance, short‑term disability, and 401(k) with matching
• Flexible paid time off
• Supportive, collaborative culture with direct mentorship and professional development opportunities