About Quantum Design
For more than 40 years Quantum Design (QD) has been providing technology solutions to researchers in the fields of physics, chemistry, biotechnology, materials science, and nanotechnology. Established in 1982, Quantum Design is the leading commercial source for automated materials characterization systems offering a variety of measurement capabilities. QD instruments are found in the world's leading research institutions and have become the reference standard for a variety of magnetic and physical property measurements.
Job Description:
The Opportunity
As a Senior Event Marketing Specialist, you will play a key role in bringing Quantum Design's presence at tradeshows, conferences, workshops, and customer events to life. This role is ideal for an event marketing professional with a strong interest in science and technology who enjoys learning about scientific instruments and the research they support. You will own the day-to-day coordination and logistics of our North American event program, ensuring every event is executed seamlessly and supports our business objectives. While North America will be your primary focus, you will also collaborate with and provide event support to Quantum Design's global offices as capacity allows.
In this role, you will work closely with Sales, Applications, Product Management, and external partners to manage timelines, vendors, shipping, booth services, and event logistics. You will serve as the central point of coordination, ensuring teams arrive prepared, deadlines are met, and every detail is accounted for. This is an excellent opportunity for a highly organized, proactive professional who enjoys managing multiple projects simultaneously, is comfortable working with technical specialists, and can adapt to the needs of a growing scientific product portfolio. Your work will directly support our ability to connect with researchers, showcase innovative scientific technologies, and strengthen our presence across the scientific community.
Responsibilities
- Lead event management across trade shows, customer events, conferences, and workshops by managing timelines, logistics, staffing, materials, and onsite activities from planning through completion.
- Serve as the primary event contact for sales teams, vendors, venues, and internal stakeholders by coordinating requirements, communicating timelines, and ensuring alignment across all parties.
- Manage the events budget and vendor activities by obtaining quotes, coordinating purchase orders and invoices, tracking costs, identifying savings opportunities, and supporting overall budget objectives
- Identify and coordinate venues and event services by evaluating locations based on customer needs, product requirements, logistics, accessibility, and overall event objectives.
- Coordinate internal event staffing and participation, ensuring employees receive schedules, deadlines, registration details, and event-related communications
- Support inventory management by maintaining accurate records, coordinating shipments and returns, and improving processes for the storage, movement, setup, and removal of event assets.
- Support event marketing and content development by coordinating graphics, collateral, advertising, social media, presentations, and other customer-facing materials working with Product Management and Applications to ensure technically accurate, consistent product messaging.
- Collaborate with international teams to support global workshops, coordinate shared requirements, and ensure effective communication and execution across regions.
- Align products and messaging with target audiences by working with Sales, Product Management, and Applications to understand the research interests, application needs, and event goals of each audience. Anticipate customer needs and resolve issues to ensure successful event execution.
- Measure event effectiveness and drive continuous improvement by analyzing costs, attendance, engagement, customer feedback, and business outcomes to provide post-event recommendations and improve future programs.
Minimum Qualifications
- Bachelor’s degree in Marketing, Communications, Business, Event Management, or a related field
- Five years of experience coordinating events, tradeshows, conferences, marketing programs, or corporate events
- Demonstrated ability and willingness to learn technical products and scientific terminology and apply that knowledge to event planning and communication.
- Demonstrated ability to manage multiple projects, timelines, deadlines, and competing priorities simultaneously
- Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Teams, or comparable business productivity tools
- Ability and willingness to travel as required to support events
Preferred Qualifications
- Experience supporting events within scientific instrumentation, research, technology, engineering, manufacturing, or other technical industries, particularly events serving researchers and technical audiences.
- Experience collaborating with scientists, engineers, applications specialists, or technical product managers to coordinate product demonstrations and communicate product capabilities.
- Ability to create a positive experience by understanding the needs of event participants and stakeholders and responding effectively to their expectations
- Ability to identify and pursue opportunities to attract new clients, events, partnerships, and revenue
- Demonstrates confidence, credibility, and professionalism when representing the organization and engaging with clients, executives, global partners, and internal stakeholders.
- Demonstrated experience coordinating events across multiple countries, regions, or global teams
- Hands-on experience managing tradeshow logistics, including freight, exhibitor services, booth vendors, material handling, and onsite event setup
- Ability to operate DSLR or mirrorless camera equipment to capture high-quality event photography
- Proficiency with CRM, lead capture, event management, or project management platforms such as Salesforce, Popl, Asana, or similar tools
- Experience collaborating with geographically distributed teams and cross-functional stakeholders
- Familiarity with event performance metrics, lead management, post-event reporting, and ROI analysis
Additional Information
- This position’s work mode is 100% onsite. The employee will report to our facility in San Diego, CA five days a week
- Salary Range: $79,000 - $105,000, yearly
- Benefits include medical, dental, vision, 401(k) with company match, paid time off, paid holidays, employee assistance program, and other company-sponsored benefits
- Physical & Travel Requirements: Ability to move, lift, and transport event materials weighing up to 50 pounds and assist with booth setup and teardown activities. Ability and willingness to travel approximately 20-30% of the time, including occasional evenings and weekends to support events
- Strong organizational skills and exceptional attention to detail
- Strong written and verbal communication skills with the ability to coordinate effectively across internal teams, vendors, and external partners
- Ability to work independently, proactively identify needs, and resolve operational issues with limited supervision
Quantum Design is an affirmative action and equal opportunity employer. All employment decisions, policies and practices are in accordance with applicable federal, state and local anti-discrimination laws. Quantum Design will not tolerate or engage in unlawful discrimination including any form of unlawful harassment, on account of a person's sex, age, race, color, religion, creed, sexual preference or orientation, marital status, national origin, ancestry, citizenship, military status, veteran status, handicap, disability, or membership in any protected group.
