Senior Executive Assistant & Business Partner to the Global President

Overview

The Senior Executive Assistant & Business Partner to the Global President serves as a highly trusted administrative, operational, and executive support partner responsible for maximizing the effectiveness, focus, and impact of both the Global President and the Office of the Global President. As the sole dedicated support resource for the Office of the Global President, the role combines high-touch executive administration with operational and executive coordination and requires exceptional judgment, discretion, agility, and executive presence. The Global President leads the North America Leadership Team across all agency sectors, Studio, and Global Marketing; is an owner of the Global Executive Team; and works in close partnership with the Global CEO. This individual owns the daily rhythm of support for the Global President, including intensive calendar management, scheduling across competing priorities and time zones, travel planning, meeting logistics, communications support, and real-time problem-solving while also helping coordinate priorities, facilitate alignment across a complex global stakeholder landscape, and ensure effective execution of commitments and follow-through, while anticipating needs before they surface and ensuring the Global President is prepared, informed, and positioned to lead at the highest level.

Success in this role requires a rare combination of administrative excellence, operational rigor, strategic thinking, and sound business judgment. The individual in this role manages the flow of information, decisions, logistics, and commitments surrounding the Global President, helping coordinate fast-moving priorities, facilitate timely action across teams, regions, and functions, and ensure exceptional day-to-day execution in support of a demanding global schedule.

 At We. Communications, this role sits at the intersection of executive administration and strategic support within a collaborative, high-performing, globally connected organization. The Senior Executive Assistant & Business Partner to the Global President plays a critical role in enabling leadership through exceptional day-to-day execution, trusted partnership, and strong coordination across the North America Leadership Team, all agency sectors, Studio, Global Marketing, and key intersections with the Global Executive Team and the Office of the Global CEO. This role will report to the Chief of Agency Development.

Responsibilities

• Executive Support, Calendar Management, and Leadership Enablement
  • Own intensive, high-volume calendar management for the Global President, balancing competing priorities, shifting demands, and global time zones with exceptional accuracy, responsiveness, and judgment.
  • Manage daily scheduling, meeting coordination, and real-time adjustments to protect the Global President’s time, improve focus, and align the calendar with evolving business priorities.
  • Serve as the primary gatekeeper for requests, issues, and opportunities requiring the Global President’s attention, applying sound judgment to prioritize, redirect, escalate, or resolve matters independently when appropriate.
  • Independently assess competing demands and make day-to-day prioritization decisions on behalf of the Global President, exercising sound judgment within agreed-upon operating parameters.
  • Anticipate scheduling conflicts, upcoming decisions, and key dependencies so the Global President is consistently prepared with the right context, materials, and stakeholders.
  • Act as a trusted administrative and operational partner, offering proactive problem-solving, continuity, and support in a fast-moving, high-stakes environment.
  • Maintain the highest level of confidentiality, discretion, professionalism, and responsiveness in all aspects of the role.
• Strategic Coordination and Executive Communications
  • Manage the flow of information into and out of the Global President’s office, including correspondence, scheduling inputs, decision points, and follow-up actions, to ensure clarity, responsiveness, and strong day-to-day support.
  • Draft, refine, and coordinate executive correspondence, internal messages, recognition notes, and other written communications on behalf of the Global President as appropriate.
  • Monitor inboxes, incoming requests, and related communications to ensure timely action, informed decisions, and effective stakeholder coordination.
  • Track key commitments, action items, and deliverables to drive follow-through and protect momentum on high-priority initiatives.
  • Explore and apply AI-enabled tools and workflows to improve efficiency, streamline routine tasks, enhance executive support processes, and identify opportunities for smarter ways of working across the office.
• Stakeholder Management and Cross-Functional Partnership
  • Build strong, trusted partnerships across the executive team, administrative community, key business functions, clients, vendors, and other internal and external stakeholders.
  • Coordinate across the North America Leadership Team Sectors, Studio, Global Marketing, Business Development and other regions and functions to support the Global President’s priorities, facilitate alignment, and ensure smooth execution of commitments and meetings.
  • Represent the Global President’s office with diplomacy, professionalism, and sound judgment, strengthening confidence in the office through every interaction.
  • Maintain a tight working partnership with the Director of the Office of the Global CEO where priorities, meetings, and leadership coordination intersect.
• Meetings, Travel, Logistics, and Operational Excellence
  • Lead detailed preparation for meetings by coordinating agendas, briefing materials, pre-reads, scheduling, logistics, and follow-up to ensure the Global President is consistently prepared and positioned for effective engagement.
  • Manage complex global travel planning and itineraries with careful attention to scheduling, efficiency, business outcomes, executive preferences, contingency planning, and real-time adjustments.
  • Oversee meeting and onsite logistics, technology readiness, hospitality, materials, and related support needs for executive meetings, events, recordings, and key leadership moments.
  • Research, collect, and synthesize information as needed to conserve the Global President’s time and support informed decision-making.
  • Create and maintain systems, trackers, and archives that improve continuity, organization, and visibility across the Global President’s office.
• Employee Engagement, Special Projects, and Office Stewardship
  • Identify and support meaningful opportunities for the Global President to engage with employees, teams, and the broader organization in authentic and timely ways.
  • Coordinate recognition, gifting, and special outreach on behalf of the Global President with strong attention to appropriateness, tone, quality, and follow-through.
  • Support the coordination and execution of special projects, events, and initiatives sponsored by the Global President, ensuring strong execution and cross-functional coordination.
  • Coordinate and help manage operational activities associated with the Office of the Global President, including project administration, vendor relationships, budget-related administration, executive events, and other office-sponsored initiatives.
  • Bring a service-oriented, no-task-too-small approach while continuously identifying smarter, more effective ways to strengthen the office and support the Global President.

Candidate Profile

• Bachelor’s degree in business, communications, marketing, or a related field preferred; equivalent professional experience will also be considered.
• 8–12+ years of experience supporting C-suite or enterprise-level executives in complex, high-accountability environments.
• Deep experience providing high-touch executive administration, including intensive calendar management, complex scheduling, global travel coordination, meeting logistics, and day-to-day executive support.
• Demonstrated success balancing administrative excellence with strong business judgment, proactive problem-solving, and the ability to anticipate needs in a fast-moving executive environment.
• Exceptional communication skills, executive presence, and the ability to navigate sensitive interactions with diplomacy, professionalism, and confidence.
• Experience working across global teams or multiple time zones, with the ability to coordinate across complex enterprise leadership structures, broad stakeholder networks, and intersecting executive priorities with influence and discretion.
• Advanced proficiency with Microsoft 365 Office Suite including Copilot; comfort supporting executive technology needs is strongly preferred.
• Brings a strong sense of ownership, initiative, adaptability, and continuous improvement, with the responsiveness and resilience required to support a demanding global executive.

Role Environment and Expectations

• Location and flexibility: Positioned in or able to regularly support work in the Bellevue, WA area, with flexibility for in-office support, occasional travel, and availability outside standard business hours as business needs require.
• Operating environment: Excels in a fast-paced, high-visibility setting that calls for sound judgment, adaptability, responsiveness, and the ability to navigate shifting priorities with confidence and professionalism.
• Collaboration and influence: Builds strong, effective partnerships across leaders, colleagues, clients, and vendors, and works seamlessly across functions, levels, and geographies.
• Confidentiality and executive presence: Brings exceptional discretion, professionalism, and composure when managing sensitive business matters, executive communications, and high-visibility interactions.
• Leadership support: Demonstrates resilience, responsiveness, and professionalism in support of visible leadership moments, special events, and executive priorities.
• Operational support: Is comfortable providing occasional physical or logistical support associated with executive meetings, events, and travel.

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