We are seeking a proactive and detail-oriented Senior Executive, Research Finance & Partnerships to join the School’s growing central administration/finance team.
This role provides key administrative, operational and engagement support, contributing directly to the School’s mission of advancing research excellence and strengthening global partnerships.
You will work closely with faculty members, research staff, school stakeholders, college research and school finance team to ensure smooth delivery and effective implementation of research-related administration/finance and initiatives.
Job Responsibilities:
1. Research Finance, Partnerships and Procurement
- Provide financial administrative support by addressing queries on research expenditure, purchase requests, reimbursements, and business travel claims, including processing the Training Employment Passes for the research guests.
- Generate research grant utilization budget reports for School reporting.
- Assist procurement activities for Principal Investigators, including purchase requests and checking documentation.
- Support reimbursement and business travel requests and queries by providing guidance based on the relevant financial policies and guidelines.
- Assist users with research systems queries and related administrative processes, and follow up on outstanding matters where required.
- Liaise with internal departments, Principal Investigators, and researchers to facilitate timely completion of research activities.
2. Events Support
- Provide planning and logistical support for the Chair’s Office initiatives, including the SSS Speakers Series, school conferences, and film screenings.
- Coordinate event arrangements such as scheduling, venues, catering, equipment, and participant registration.
- Liaise with speakers, organisers, and relevant departments to ensure the smooth running of events.
- Assist with event communications, documentation, and post-event follow-up.
- Coordinate and process payments for Non-Resident Professionals (NRP) withholding taxes and claims for academic visitors.
3. General Administration
- Provide general administrative and logistical support for the School’s daily operations.
- Assist with onboarding arrangements for new researchers, including documentation and access arrangements.
- Support the preparation of reports, record-keeping, and data compilation.
- Assist with school-wide activities and other administrative duties as required.
Requirements:
- Degree in Business, Administration, Finance, Research Management, or a related discipline
- Preferably with relevant experience in Finance, Research and Procurement, Logistics and Events support, or higher education administration will be advantageous
- Proficient in Microsoft 365 applications, especially Excel, Forms and Access for data submission, cleaning and processing
- Meticulous with an eye for details and able to keep to timelines.
- Strong organizational and time-management skills
- Good problem-solving and communication skills
- Good team player and strong collaborator
We regret that only shortlisted candidates will be notified.
Hiring Institution: NTU
