The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
SCOPE OF WORK
Under the direct supervision of the Grants Coordinator, the Senior Grants Officer will provide grant management for a small portfolio as well as business development (BD) support as part of the Grants Team in the IRC Jordan Country Program (CP). The Sr. Grants Officer will work closely with Program, Finance, Operations, Partnerships, and MEAL staff to ensure quality management of the assigned portfolio of awards as per the donors’ guidelines and requirements and IRC’s policies and procedures. The Sr. Grants Officer will ensure the awards are managed throughout the project cycle in line with donor agreements and IRC’s processes; all amendments to the contracts are carefully prepared, processed, and submitted; reports are written, reviewed, and edited to ensure quality and accuracy, and are afterward submitted in compliance with donor requirements on a timely basis; and will work with the Partnerships Team to ensure that grant-specific requirements are met by partners. The Sr. Grants Officer will manage the Grants Unit's daily administrative work, including maintaining grant files, grant trackers, and online systems (OTIS, Box, and SharePoint), supporting scheduling, organizing regular meetings, and taking meeting minutes.
KEY RESPONSIBILITIES
Award Management & Coordination (60%)
- Act as a focal point for the assigned grants portfolio. This includes coordinating and collaborating with colleagues in Jordan (Programs, Finance, Partnerships, MEAL, and Supply Chain), as well as colleagues at the regional office (RO) and HQ (Awards Management Unit (AMU).
- Ensure appropriate award management throughout the Project Cycle, including:
- Support reviews of donor agreements, communicate donor requirements before signing awards, and coordinate required country-level signatures with the Senior Management Team (authorized staff with Power of Attorney).
- Maintain knowledge of grant agreement language and regulations, serve as a knowledge resource on assigned donors, and escalate questions as needed.
- Coordinate any required agreement amendments, including programmatic commitments (amending logframes and workplans) and financial commitments (budget revisions/realignments, requests for approvals above threshold limits, etc.).
- Ensure that all the grant phases are tracked and approved in IRC’s opportunities tracking system, OTIS.
- Submit high-quality donor reports, narrative and financial, on a timely basis according to IRC and donor regulations and in line with IRC Jordan Report Writing SOPs. Review, edit, and highlight any non-compliance/underachievement, and other potential risks for Program Managers and Coordinators. Ensure all required documents are included, complete, correct, and approved by the respective Program Coordinator/s and country management. Liaise with the AMU team on reports submitted directly at RO or HQ levels.
- Consistently review and advise on compliance requirements for respective donors to ensure all departments follow accordingly. Ensure sharing of compliance requirements as per the Project Cycle Meetings (PCMs), especially at the Project Opening and Project Closing Meetings. Log Compliance questions and recommended actions in Compliance Trackers within Project Dashboards. Proactively raise compliance issues with the Grants Coordinator and the grants focal points at AMU, and respond to the Jordan team's inquiries promptly.
- Participate in meetings organized by the Partnerships Department with current and prospective local partners, when required.
- Keep the Grants Coordinator informed of any projected inability to meet contractual obligations, report submissions, spending rates, and significant budget variances. Support the program budget holders in monitoring a balanced spending rate in line with donor rules and requirements and advise them on the spending plans as per the Budget Management SOPs. Be able to proactively mitigate risks through proposing remedial solutions in consensus with Programs Coordinators, Programs Managers and Senior Programs Coordinator, as well as with MEAL, Partnerships, Finance, Supply Chain, and other departments, where necessary.
- Support the Project Leads and other relevant staff in facilitating the PCMs, especially the Project Implementation Meetings (PIMs), as well as filling in and applying Project Dashboards in line with the PCM guidelines.
- Compile and respond to information requests from IRC’s regional AMU and Airbel teams. Prepare updates for the monthly grants’ meetings with the post-award management advisory teams at the AMU.
- Ensure all relevant grant documents, as well as important correspondence, are filed appropriately on IRC’s online system, Box.
- Support the Grants Coordinator in tracking the spending on Technical Unit (TU) lines for the respective portfolio, in close collaboration with the Finance team.
- Prepare any information or reports on the managed portfolio, as requested by the Grants Coordinator or the SMT.
- Ensure regular updates for the respective portfolio in the relevant tools, including the grants tracker (open, closed, pipeline grants), reporting tracker, and Project Dashboards (grant summary, donor liaison, and compliance tracker).
- Conduct other duties as assigned by the supervisor.
Business Development (20%)
- Support the Grants Coordinator in timely collecting and compiling input for concept notes and proposals, budget narratives, and other required annexes from different departments, as assigned.
- Create opportunities on OTIS and coordinate all approvals for the open grants as well as pipeline grants on the platform, with the support of the Grants Coordinator. Ensure the approvals are received promptly. This includes, but is not limited to, following up on OTIS workflows with the correct staff, ensuring accurate and up-to-date OTIS filing, and project code (D1) requests/updates.
Relationships & Coordination with other IRC units (20%)
- Support the Grants Coordinator in preparing key information, sharing meeting invitations, preparing meeting agendas, and other communications, especially regarding the project’s progress and challenges, upon request.
- Schedule and track all meetings throughout the Project Cycle Management (PCM) for all grants and support Project Leads in noting down key action points in the Project Dashboard and following up on the actions with the staff responsible.
- Take meeting minutes and distribute them to key staff for any assigned meetings by the Grants Coordinator.
- Support the Grants Coordinator in any other requested coordination activities, internally and externally.
KEY WORKING RELATIONSHIPS
Position Reports to: Grants Coordinator
Position Directly Supervises: None
Other Internal: Program, Operations, Finance, P&C, Partnerships, and MEAL teams.
External: N/A
JOB REQUIREMENTS
Education: A University degree or equivalent experience in grants management, business development, humanitarian development, or other relevant fields.
Work Experience: Minimum of 5 years of professional experience in a relevant field with transferable skills, preferably in humanitarian or development organizations.
Demonstrated Technical Skills:
- Excellent report writing, review, and editing skills.
- Professional fluency in spoken and written English and Arabic. Ability to take notes proficiently in English during meetings.
- Highly organized, with the ability to manage time efficiently, excellent attention to detail, and willingness to perform repetitive tasks with focus and diligence.
- Highly motivated, fast learner with good interpersonal skills.
- Ability to successfully meet deadlines in a fast-paced environment and prioritize tasks.
- Willingness and motivation to lead on tasks and be accountable for deliverables.
- Advanced skills in Microsoft Office package (Outlook, Word, Excel, PowerPoint, etc.) and familiarity with AI Apps and tools are essential.
- Ability to work independently while being a strong team player.
- Excellent relationship-building and interpersonal skills.
Languages:
- Professional fluency in spoken and written English and Arabic is required.
Computer/Other Tech Requirements:
- Full professional competency in Microsoft Office Suite, especially Word, Excel, PowerPoint.
- Familiarity with file-sharing systems such as SharePoint is desirable.
WORKING ENVIRONMENT
This position is based in Amman. The security situation in the IRC intervention areas is calm, and the security department of IRC shares regular security updates to keep the management and staff informed about the new developments.
Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.
Cookies: https://careers.rescue.org/us/en/cookiesettings
