Supports activities related to the procurement of materials, parts and equipment for the company. Submits and process es purchase orders as authorized following policies and procedures for the operation of procurement activities. Assists with monitoring departmental costs, schedules and performance to ensure approval and payment of transactions completion. Coordinates purchasing activities with other departments to maintain inventories at planned levels.
Accountabilities:
- Prepares, maintains, and reviews purchasing files, reports and price lists for department.
- Assists with developing bid specifications.
- Reviews requisition orders to verify accuracy, terminology and specifications.
- Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met.
- Approves bills for payment and calculates costs of orders and forwards invoices to appropriate accounts.
- Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members and vendors.
- Checks shipments to ensure orders are filled correctly and goods meet specifications.
- Compares prices, specifications, and delivery dates to determine the best bid among suppliers.
- Maintains documentation of purchase orders and verifies invoices for payment with accounting.
- Assists with developing and revising procurement operating procedures and policies.
- Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with government regulations and company procedures.
- Analyzes quotations received, selects or recommends suppliers, and schedules deliveries.
- Supervises preparation of orders and follows up to expedite delivery and shipment.
- Obtains certifications of delivery and conducts check against orders. Checks and approves invoices for orders placed.
- Develops and maintains necessary records and files for efficient operation.
- Manages purchasing logistics pertaining to relocations of company expatriate employees’ household goods and personal owned vehicles.
- Monitors budget to ensure policies are adhered to and no overages occur with allowable expenses for employees.
- Authorizes and approves invoices pertaining to relocation expenses.
- Serves as point of contact regarding custom regulations with US and International imports, exports, international commerce, visa’s, and work permit requirements.
- Conducts internal audits with accounts payable to show compliance with company purchasing policies.
- Receives, examines and processes requisitions and other documents related to the purchase of supplies, materials, and equipment for the company.
- Compares costs and evaluates the quality, and need of supplies, materials and equipment.
- Interacts and corresponds with vendors to keep abreast of new products and market trends.
- Consults with department managers to determine purchasing needs and specifications.
- Analyzes purchasing trends to determine best practices and cost for the company.
- Assists with the training and developing of policies and procedures for staff and functional areas.
- Inventories equipment, assist with filtering equipment throughout the asset management life cycle and prepares equipment for end-of-life disposition.
- Other duties as required.
Applied Knowledge & Skills:
- Strong knowledge of procurement methods and procedures.
- Working knowledge of company policies and standards for procurement services.
- Excellent oral and written communication skills.
- Proficient use of Microsoft office and computer software skills.
- Demonstrated analytical and problem solving skills.
- Ability to analyze and interpret data, identify errors and prepare reports.
- Ability to work well with others and independently.
Problem Solving & Impact:
- Works on problems that are complex in scope and require evaluation of identifiable factors.
- Exercises judgment within defined practices and policies in selecting methods and techniques for obtaining solutions.
- Decisions made generally affect own job or specific functional area.
Supervision Given/Received:
- Provides guidance to departmental areas.
- Serves as point of contact for Country Offices regarding purchasing logistics for relocations.
- May serve as a team lead to other staff.
- Supervision requirements are limited to financial signature authority assigned by management.
- Typically reports to a Manager or Director.
Education:
- Bachelor's degree or international equivalent in Business Administration or Related Field.
Experience:
- Typically requires 5+ years of procurement and administrative support experience.
- Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
- Must be able to read, write and speak fluent English.
- Prior experience in a non-governmental organization (NGO) preferred.
- Certification in procurement preferred.
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
How to Apply: FHI360 offers a competitive compensation package, and qualified candidates are invited to apply online by submitting an application letter, CV/resume, photocopies of certificates, and the names and contact details of three professional referees. FHI 360 is an Equal Opportunity Employer. Closing Date: 3 November 2026. Only short listed candidates will be contacted.
The expected hiring salary range for this role is TZS 52,000,000 - 65,000,000 for annual basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
Please click here to continue searching FHI 360's Career Portal.
