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Phoenix, Arizona, United States
Hybrid
Not Available
The Accounting & Finance team is seeking a Senior Payroll Representative to support the administration and processing of U.S. and Canadian employee payrolls. The Senior Payroll Representative is responsible for administering and processing multi-state U.S. and multi-province Canadian payrolls while assisting with compliance with federal, state, provincial, and local regulations. This role provides operational support to the Payroll Manager in areas including payroll tax compliance, audits, system administration, process improvement, reporting, and employee support. The position requires a high degree of accuracy and confidentiality.
Key Responsibilities
o Process bi-weekly and off-cycle payrolls for U.S. and Canadian employees.
o Review employee electronic timesheets in Workday, perform recurring time and attendance audits, identify and resolve exceptions, and partner with managers to ensure accurate reporting of hours worked, leave time, and payroll-related transactions.
o Review payroll transactions for accuracy including earnings, deductions, taxes, garnishments, and benefit deductions.
o Reconcile payroll results and partner with Human Resources and Benefits teams to resolve issues and ensure payroll accuracy prior to transmission.
o Validate payroll balancing reports and payroll registers.
o Coordinate payroll funding requirements and payroll-related accounting entries.
o Maintain and document payroll procedures and internal controls.
o Contribute to maintaining compliance with federal, state, local, and provincial payroll regulations.
o Support payroll tax registrations and account maintenance across jurisdictions.
o Assist with year-end processing activities including Forms W-2, T4, T2200, RL-1, and related filings.
o Maintain employee payroll records within Workday and Dayforce and other payroll-related systems.
o Assist with payroll system testing, upgrades, integrations, and implementation projects.
o Support data integrity initiatives and system controls.
o Ensure quality customer care by researching and responding to employee payroll inquiries regarding pay, taxes, benefits, leave programs, and deductions in a timely manner.
o Acts as a liaison with accounting and human resources.
o Serve as backup to the Payroll Manager during absences.
o Support various accounting functions, including accounts payable, accounts receivable, account reconciliations, month-end close activities, and special projects, as business needs require.
Preferred Education & Experience
Required Knowledge & Skills
Work Schedule and Location
