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Pasadena, California, United States
Onsite
***COVER LETTER REQUIRED: Please submit your cover letter and resume as a single, combined document.***
ESSENTIAL JOB DUTIES
Program and Project Management
Independently develops and manages multiple and/or highly complex programs and projects, including studies, research programs, grant programs, fellowship programs, and other activities. Establishes project strategies, budgets, staffing requirements, and schedules and evaluates performance to ensure objectives are achieved. Provides scientific and operational leadership throughout the project lifecycle while maintaining compliance with institutional policies and sponsor requirements.
Committee Management and Expert Engagement
Where applicable, oversees committee or panel formation and guides committees through the National Academies' consensus-building process. Identifies and engages prospective committee members and subject-matter experts, coordinates with committee chairs and members, and facilitates information sharing among committees, consultants, staff, and other participants. Supports committee deliberations by ensuring access to relevant research, technical expertise, and project resources.
Meetings and Workshops
Manages the planning and execution of workshops, forums, committee meetings, and other convening activities that support project objectives and informed scientific and policy discussions. Oversees agenda development, presenter and participant engagement, meeting logistics, multimedia presentations, and preparation of written summaries to ensure productive engagement and appropriate documentation of project activities.
Research, Analysis, and Written Products
Provides scientific and technical leadership for research and written products supporting assigned programs and projects. Identifies and evaluates relevant information, synthesizes scientific findings and technical data, and prepares or oversees background papers, technical summaries, reports, proceedings, white papers, and other publications. Ensures written materials accurately reflect the evidence and support the objectives of the study or project.
Report Development and Review
Guides committee members and project staff through report development, review, revision, and publication. Supports preparation of draft reports, including writing sections based on committee input and reviewing materials for clarity, consistency, and accuracy. Manages the response-to-review process, coordinates resolution of reviewer and editorial comments, and oversees preparation of final manuscripts in accordance with institutional requirements.
Communications and Dissemination
Develops and implements communications and dissemination strategies to increase awareness, accessibility, and use of program and project products. Oversees development of substantive materials, websites, and other communications that inform relevant audiences about project activities and findings. Where applicable, manages report production, prepares dissemination plans and funding proposals, engages external organizations, and coordinates dissemination meetings and related activities.
Staff Management
Provides independent supervision and leadership to assigned program and project staff, including hiring, performance management, training, and professional development. Establishes clear expectations, provides guidance and feedback, mentors employees, and initiates personnel actions as appropriate. Builds effective teams and ensures consistent application of organizational policies and procedures.
Financial Management
Maintains accountability for the financial management of assigned programs and projects, including budget development, expenditure authorization, schedule oversight, and resource allocation. Monitors financial performance and collaborates with financial staff to ensure compliance with institutional policies, sponsor requirements, and approved budgets.
Sponsor and External Relationships
Develops and maintains productive relationships with experts, sponsors, and stakeholders from federal, state, and local government agencies, foundations, academic institutions, and other organizations. Represents the program and its committees within and outside the National Academies, supporting effective collaboration, communication, and achievement of program objectives.
Program Development
Contributes to the growth and sustainability of the program by identifying emerging scientific and policy issues, developing new program areas, and maintaining relationships with current and prospective sponsors. Conducts background research, develops prospectuses and proposals, and secures funding for new and continuing activities through sponsor engagement and negotiation. Where applicable, manages relationships with funders, members, alumni, and other external partners.
NONESSENTIAL JOB DUTIES
Performs related duties and special projects as assigned.
JOB SPECIFICATIONS
Required Knowledge, Skills, and Abilities
Minimum Education/Training Requirements
Master's degree in a related field, or equivalent knowledge.
Minimum Experience
Six years of related professional experience, including two years in a supervisory capacity. Demonstrated impact on the advancement of science or policy through successful completion of National Academies activities or comparable work in another organization. Demonstrated high-level proficiency in communicating scientific, technical, and/or policy information in written and verbal form.
Preferred Education
Doctorate in a related field preferred
Physical Capabilities
Ability to work at a computer for extended periods of time. Ability to travel.
Required Licenses, Certification or Registration
None.
Supervisory Responsibilities/Controls
Typically reports to a Board, Program, or Division Director. General direction is provided. Independently supervises assigned project or program staff, including performance management and professional development.
Compensation & Benefits
An estimated compensation range for this position is $101,130 - $158,015. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This is a benefits-eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance. For more information, please click here.
Work Environment
Hybrid office/telecommute environment, expected onsite percentage 60%, with occasional travel between National Academies facilities and to off-site meeting or sponsor locations.
Equal Opportunity Employer:
It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.
Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units
Job Family:
PROG