Senior Studio Coordinator (18-month contract)

A snapshot of your role:

• Coordination responsibilities: 
• Coordinate daily studio operations including but not limited to: ordering of office supplies, desk allocations for hybrid team members, mail outs, shared spaces, and vendor relationships.
• Be the main operational partner for our five discipline-specific guilds and numerous clubs
• Liaise with the building management, janitorial staff, and external contractors to properly execute the company's projects.
• Support team logistics such as catered lunches, and other ad hoc administrative or coordination requests.
• Lead Health and Safety team and programs, contributing to the maintenance of a safe, organized workplace.
• Assist with planning and executing studio events, offering creative input and following through on assigned tasks.
• Support Marketing with internal communications.
• Be the internal point of contact between our corporate travel partner and our staff.
• Reception/Administration responsibilities: 
• Act as the first point of contact for the studio, handling general inquiries, service requests, greeting guests/employees, and maintaining a welcoming and secure environment.
• Manage fob and building access provisioning, as well as employee and vehicle management.
• Manage the internal ticketing system for internal tickets and building management issues
• Process and track purchase orders, payments, and receipts.

Sound like you? This is what we're looking for:

• 3-5 years of experience in coordination, admin, facilities, operations, or project management in a modern, tech-forward environment.
• A customer-centric, proactive, service-oriented mindset.
• Strong organizational, interpersonal, and communication skills for managing tasks, events, and studio-wide updates.
• Comfortable communicating studio-wide information across multiple channels.
• Familiar with Occupational Health and Safety, able to handle sensitive situations with professionalism and confidentiality. 
• Already have or willing to get first aid certification.
• Skilled in documentation and tools like Confluence and Google Suite.
• Proven ability to plan and execute projects and events.
• Comfortable with software and tools like space-planning platforms and ticketing systems (e.g., Service Desk, Fresh Service).
• Ability to safely lift up to 30 lbs. 
Nice-to-haves:
• First aid practical experience.
• Familiarity or comprehension of facilities and building systems.
• Experience with tools like Canva for marketing, events, or branding initiatives. 
• Experience in the games industry and/or a passion for games.
• Remote event planning experience.
• Familiarity with purchasing and budgets.
• Access to a car and valid driver’s license.

And here is why we think you'll love working at SkyBox Labs:

• Comprehensive health benefits
• Take care of your mental health with our Employee Assistance Program and our free gym at our Burnaby Studio
• We relentlessly support your growth and development! Level up your C++ skills at SkyBox University, explore other disciplines through our Guild Program, and expand your game dev knowledge with Lunch & Learns. You’ll join a culture of empowerment, collaboration, and personal growth.
• Social events! Have fun with the team at trivia nights, karaoke nights, movie nights, and various group activities. Join our soccer team, game jams, or a board game sesh after work. You name it, we’ve got it!
• Get involved with our diverse community through Employee Resource Groups (ERGs) that champion Diversity, Equity & Inclusion initiatives and promote a supportive environment
• You’ll contribute to industry-leading titles!