Site Support Specialist (Procurement Assistant)

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

DESCRIPTION:
At Unity Lab Services, we strive for excellence in laboratory support services that enable customers to focus on scientific work. As a Site Specialist II, you'll contribute to managing lab operations while representing Thermo Fisher Scientific's mission to make the world healthier, cleaner and safer. You'll handle inventory management, laboratory support services, and customer service with precision and care. You'll maintain stockrooms, manage chemical inventories, process lab materials, and ensure smooth operations while adhering to safety protocols and quality standards. Through attention to detail and commitment to service excellence, you'll help advance scientific discovery by supporting efficient lab operations.

Purchase Order processing

• Review purchase requisitions for completeness and accuracy; follow up on discrepancies with the initiating party/user.
• Identify suitable vendors for the requested items, including corresponding with them on prices, product availability and delivery.
• Review quotations provided and check offered prices against past purchase records.
• Update the price lists when necessary.
• New item creation in SAP.
• Check and assist with new vendor onboarding process in (email new vendor creation for, email accounts for creation in SAP).
• Assist with EHS assessment for new vendors (if required).
• Communicate and negotiate with vendors for improved purchase terms, including reduction in price.
• Process requisitions into purchase orders using the SAP system and any change orders within 24 hours upon receipt of final confirmation from initiating party/user.
• Ensure that all purchase orders are approved by the appropriate authority daily.
• Send approved purchase orders to vendors and to users initiating the requests.
• Follow up with vendors to ensure that orders are shipped and delivered on promised dates or to expedite deliveries based on users’ requests.
• Respond to stakeholders and users’ inquiries about order status, changes or cancellations.
• Perform quarterly stock take.
• Backup team members on planned and unplanned leave.
• Any other ad-hoc duties.

REQUIREMENTS:
• 1 year experience required in laboratory or customer service environment
• Preferred Fields of Study: Science-related
• Proficiency with inventory management systems
• Strong computer skills including Microsoft Office suite
• Excellent verbal and written communication abilities
• Strong customer service and interpersonal skills
• Demonstrated organizational and multitasking capabilities
• Ability to work independently and as part of a team
• Strong attention to detail and problem-solving skills
• Must maintain confidentiality and uphold company values