Sourcing Specialist / Assistant (20 hours / week, 6 months)

The Fixed-Term Sourcing Specialist/Assistant provides high-level administrative and operational support to the Global Sourcing leadership team. This role is responsible for calendar management, meeting coordination, data administration, reporting, and maintaining sourcing-related information to support effective decision-making and organizational efficiency.

Key Responsibilities

• Manage executive calendars, meetings, travel arrangements, and leadership communications.
• Prepare agendas, presentation materials, meeting notes, and follow-up action trackers.
• Maintain, organize, and validate sourcing-related data, reports, dashboards, and documentation.
• Consolidate information from multiple sources and ensure data accuracy, completeness, and timeliness.
• Generate routine and ad hoc reports for leadership reviews and business updates.
• Coordinate with internal stakeholders and suppliers to gather information and support project execution.
• Track action items, milestones, and deliverables across sourcing initiatives.
• Support document control, filing systems, and records management activities.
• Assist with special projects, process improvements, and organizational initiatives as assigned.

Required Qualifications

• 3+ years of administrative, business support, project coordination, or related experience.
• Strong data management and analytical skills with exceptional attention to detail.
• Advanced proficiency in Microsoft Excel, PowerPoint, Outlook, and Teams.
• Demonstrated ability to manage confidential information with professionalism and discretion.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently in a fast-paced environment and manage competing priorities.

Preferred Qualifications

• Exposure to sourcing, supply chain, procurement, or operations environments.
• Experience with data visualization, reporting tools, or business analytics platforms.

Key Success Factors

• Exceptional data accuracy and organization.
• Proactive problem-solving and follow-through.
• Strong customer service mindset and executive presence.
• Ability to transform complex data into clear, actionable information for leadership.