Spare Parts Coordinator

Job Title

Spare Parts Coordinator

Job Description

Vanderlande is a global leader in logistics process automation, specializing in automated material handling systems for airports, warehouses, and parcel operations. Our innovative solutions help move millions of products and pieces of luggage around the world every day. With a strong focus on technology, collaboration, and continuous improvement, we are committed to delivering reliable solutions for our customers while providing meaningful career opportunities for our employees.

About the Role

The Spare Parts Coordinator manages the procurement, inventory, and delivery of spare parts to support airport operations and service projects. This role ensures parts availability, maintains inventory accuracy, coordinates with suppliers and customers, and helps control costs while improving processes and minimizing operational disruptions. Spare parts coordinators track product information in order to keep Operations and Maintenance sites on schedule. They ensure proper scheduling, recordkeeping, and inventory control. 

 

Essential Functions (Job Duties and Responsibilities): 

• Oversee spare parts process from order, thru receiving and inbounding, put-a-way to distribution and finally replacement 

• Prepare spare parts quotations; send out RFQ’s to Assigned Spare Part Coordinator, archive supplier quotations, and consolidate supplier quotations. 

• Start and implement initiatives to increase spare parts sales with customer. 

• Manage, develop, and grow customer relationships.    

• Process and manage spare parts packages from ordering through delivery.  

• Monitor shipping and custom clearance. 

• Coordinate and track delivery to customers and ensure acceptance of delivery by customer. 

• Manage transportation costs on inbound and outbound orders. 

• Order spare parts packages for Projects and ensure timely delivery of parts. 

• Monitor current trends in supplier performance on cost and lead-times. 

• In cooperation with accounting, follow up on outstanding invoice payments for spare parts. 

• Review orders and ensure monthly close out for invoicing. 

• Set up new customers and suppliers. 

• Take initiative to improve processes and implement. 

• Review orders and ensure monthly close out for invoicing. 

•    Conduct monthly inventory cycle counts 

•    Monitor and set parts min/max levels and ensure that orders are placed on a weekly/monthly bases to maintain levels 

• Control parts disbursement process to techs, in order to maintain inventory accuracy 

• Establish all regularly scheduled maintenance and inspection activities in AMS 

• Establish all routine maintenance activities, such as scheduled inspections, routine preventative maintenance, and common repairs, as job plans in AMS. 

• Monitor and update status of work orders in AMS. 

• Generate follow-up work orders in AMS for maintenance and repair activity identified as needed during preventative maintenance checks. 

• Generate corrective work orders in AMS as identified by contractor, airport, or airline personnel. 

• Schedule work orders based on available resources, priority, schedules, etc. 

• Enter data in AMS such as labor hours, parts usage, failure report information, downtime, follow-up work required, asset data, notes, etc. upon completion of work orders. 

• Perform additional duties as required by leadership. 

 

Required Education and Experience:  

• Minimum 2 years of relevant experience. 

• Strong knowledge of Microsoft Office (specifically Excel) 

• Strong knowledge of inventory control practices  

• Experience in support of engineering/construction or service projects 

• Experience handling multiple tasks in a high-energy office. 

• Valid Drivers License 

 

Other Requirements: 

Must be able to attain and sustain an Airport ID Badge 

 

Preferred Qualifications: 

• BS in Industrial Engineering or Business Administration 

• Experience with JD Edwards 

• Experience with Dos Maximo 

• Parts knowledge of conveyor systems 

 

Knowledge-Skills-Abilities (Competencies): 

• General technical knowledge of conveyor systems. 

• Strong attention to detail 

• Strong work ethic and initiative; who would like to grow and develop within the organization. 

• Ability to solve problems which disturb the daily operation. 

• Ability to work under limited supervision 

• Ability to identify issues that need extra attention 

• Self-reliant in a variety of less interrelated technical tasks 

 

Position Type/Expected Hours of Work: 

This is a full-time position, working 8-5pm Monday through Friday. Overtime and weekend work is possible.  

 

Travel Requirements: This position may require the ability and willingness to travel approximately 50% of the time within the U.S. prior to go-live to support onboarding, training, and operational readiness activities. Following go-live, travel requirements are expected to decrease to less than 10%. Candidates should also be flexible and willing to provide support at other Vanderlande airport sites, particularly in the event of a delayed go-live or if additional site support is required.

 

Supervisory Responsibility: 

This position has no supervisory responsibilities. 

 

Work Environment and Physical Demands: 

The work environment/physical requirements described here are representative of those an employee may encounter while performing the essential functions of this job.  While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear.  

 

The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. The job can be stressful because logistical work is fast-paced. Although Spare Parts Coordinators prepare reports in an office, they also spend time in the airport floor, where they sometimes handle packages or automatic equipment such as conveyor systems. They move items, a job that can involve frequent bending and lifting.   

 

Other Duties: 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  

 

Salary: $ 50,000 - $ 68,000

 

Vanderlande offers a variety of Benefits such as:  

  

Full-time (40 hours a week) Effective 1st day of employment.    

Health insurance (Medical, Dental, Vision)  

Paid Time off  

Vanderlande offers free Short-Term Disability, Long-Term Disability, Basic Life Insurance and  

AD&D and an Employee Assistance program.  

The Company offers a pre-tax 401k and post-tax Roth Retirement plans along with a company match of 100% for the first 5% of your compensation.  100% vested on Day 1.  

Referral Bonus

Equal Employment Opportunity

 

Vanderlande is an Equal Employment Opportunity Employer committed to providing equal employment opportunities to all qualified applicants and employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, national origin, age, disability, genetic information, or any other status protected by applicable law. We are committed to providing reasonable accommodations as required by law.