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Raritan, New Jersey, United States
Hybrid
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com
As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.
Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
ProfessionalAll Job Posting Locations:
Horsham, Pennsylvania, United States of America, Raritan, New Jersey, United States of America, Titusville, New Jersey, United States of AmericaJob Description:
We are searching for the best talent for a Sr. Executive Administrative Assistant. This hybrid role will be in Raritan, NJ, Horsham, PA and Titusville, NJ.
The requirement for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.
About Innovative Medicine
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine
The Advanced Therapies Quality (ATQ) Senior Executive Administrative Analyst provides high-level executive and operational support to the Vice President of Advanced Therapies Quality and the global Advanced Therapies Quality Leadership Team. The role combines Executive administrative support with broader responsibility for leadership team operations, business coordination, and organizational effectiveness.
Operating with a high degree of independence, judgment, and discretion, this individual will proactively manage complex priorities while helping drive the operating rhythm of the ATQ Leadership Team. Responsibilities include management of the leadership operating calendar and governance cadence, meeting and decision follow-through, coordination of business updates and metrics, preparation of executive-level materials and communications, and tracking of key actions, milestones, and deliverables.
The role serves as a central point of coordination across the global ATQ organization, partnering closely with leadership team members and key stakeholders to anticipate needs, connect activities across the organization, improve ways of working, and ensure leadership priorities are effectively planned, communicated, and executed. The individual will also provide comprehensive executive support to the Vice President, Advanced Therapies Quality including complex global calendar and travel management, executive meeting and event coordination, expense and procurement activities, and management of sensitive and confidential information.
Key responsibilities:
· Executive Support, Calendar Management & Travel Management
o Provide comprehensive executive administrative support to the Vice President of Advanced Therapies Quality.
o Proactively manages a complex global executive calendar, prioritizing meetings, commitments and competing demands across multiple time zones.
o Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation and logistics.
o Serve as the primary administrative liaison between the VP Quality and key stakeholders, ensuring timely communication, responsiveness and follow-up.
o Proactively anticipate needs, resolve scheduling conflicts and ensure efficient use of time.
o Handle sensitive business information with the highest degree of professionalism, confidentiality and discretion.
· Financial & Administrative Management
o Manage expense reporting, invoice processing, purchase orders and procurement requests using company systems (e.g., Ariba, Concur).
o Manage office resources and vendor relationships to ensure operational continuity.
o Identify opportunities to simplify and improve administrative processes and ways of working.
o Support preparation and formatting of executive correspondence, presentations and business documentation, as needed.
· Executive Meeting & Event Coordination
o Coordinate domestic and international logistics for leadership meetings, Executive visits, townhalls, workshops and team off-site events.
o Manage meeting scheduling, invitations, venue arrangements, materials, technology requirements and participant communications.
o Partner with meeting organizers to ensure a professional and seamless experience for participants.
· Leadership Team Operations & Governance
o Support the development and maintenance of the Advanced Therapies Quality LT annual operating calendar and meeting cadence.
o Partner with the ALT LT members to develop agendas, coordinate presenters, and ensure meeting materials (including pre-read) and presentations are prepared and finalized on time.
o Coordinate the collection and consolidation of business updates, leadership presentations and materials for governance and operating reviews.
o Maintain meeting minutes, action trackers, decision logs and follow-up items from ATQ LT meetings to support accountability and timely closure of deliverables.
o Track meeting readiness, outstanding deliverables and key milestones, proactively identify gaps and escalate items requiring attention
o Identify opportunities to improve leadership team meeting effectiveness, preparation communication and administrative processes
o Support the collection, consolidation and organization of monthly and quarterly metrics
o Assist with preparation and formatting of leadership presentations, executive reports, organizational announcements and internal communications
o Maintain LT SharePoint and Teams sites, and related communications platforms to facilitate information sharing
Qualifications:
Required:
Preferred:
This job posting is anticipated to close on 11/3/2026.
This position is overtime eligible.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.
#LI-Hybrid
Required Skills:
Preferred Skills:
Administrative Support, Business Behavior, Business Writing, Communication, Customer Centricity, Data Capturing, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing
The anticipated base pay range for this position is :
$79,000.00 - $127,650.00Additional Description for Pay Transparency:
Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).