Job Description:
Title: Sr. Executive Assistant Manager
Location: Chicago, IL
Workstyle: Onsite
Mars Snacking does not sponsor visas for this role. This position is not eligible for relocation benefits
The Senior Executive Assistant Manager is a proactive and efficient thought partner who will both lead a team of Executive Assistants and directly support a senior executive. This role blends hands-on execution with people leadership, navigating complex organizational dynamics with discretion and independent judgement. The ideal candidate thrives in a fast-paced environment and is excellent at managing complexity and ambiguity on a global scale. This is a highly visible role within the organization, interacting with top executives and assistants globally. The Senior Executive Assistant Manager will handle significant matters directly related to general business operations without specific instruction or prescribed procedures.
What are we looking for?
- 5+ years in a global executive support, business operations, or project management role.
- Prior experience managing or mentoring Executive Assistants or administrative teams
- Associate's degree in related fields or Bachelor’s degree preferred
- Excellent organization and analytical skills, comfortable managing conflict and leading a team
- Excellent communication skills with the ability to interact confidently at senior levels Proven ability to manage internal and external stakeholders, partnerships, and high-profile relationships.
- Professionalism and Confidentiality – navigating the balance between transparency and discretion
- Ability to work independently, exercising discretion and independent judgment, as well as being part of a team, making sound decisions under pressure in both situations.
- High attention to detail and problem-solving skills.
- Proficiency in Microsoft Office suite of programs
What will be your key responsibilities?
Global Executive Support
- Heavy and complex calendar management with independent decision making based on priorities, which requires forward-thinking & strategizing.
- Act as a strategic partner, proactively solving business challenges and optimizing Executive’s productivity
- Manage high-level external meetings, speaking engagements, and conferences, ensuring the Executive is fully prepared with briefs and insights.
- Plan and organize extensive international and domestic travel arrangements.
- Complete paperwork, business invitation letters, and applications to obtain Visas for the Executive. Expert knowledge and advice for visa process.
- Plan and organize key internal and external meetings and events (both domestic and international) while effectively managing time and budget constraints
- Anticipate executive needs and business challenges before they arise—prioritizing, filtering, and resolving issues with minimal escalation required.
- Proactively suggests process improvements, provides solutions, leads projects and owns outcomes
- Process expense reports, purchase orders, wire transfers etc.
- Perform other tasks and duties as assigned.
EA Team Leadership
- Lead, coach, and develop a team of Executive Assistants supporting senior leaders
- Establish and drive consistency in ways of working, tools, and service standards across the EA team
- Provide ongoing feedback, performance management, and career development support
- Build a strong, collaborative EA community that operates as a strategic partner to the business
- Support the Executive Assistant Team with event management & work overflow, which requires strong collaboration and ownership.
What can you expect from Mars?
- Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.
- Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
- Best-in-class learning and development support from day one, including access to our in-house Mars University.
- An industry competitive salary and benefits package, including company bonus.
#RW-Onsite
#LI-RW1
The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will include variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits. Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.
The pay range listed is applicable to IL:USD 119,040.00 - USD 163,680.00
