Sr Workplace Coordinator

Job Title: Senior Workplace Coordinator 

Location & Regional Scope: Raleigh, NC (On-site) with Global Remote Coordination (US and EMEA)

About the Role

Couchbase is seeking a highly organized Senior Workplace Coordinator to serve as the anchor for our global team during a fixed-term maternity cover. Scheduled for 30 hours per week from December 2026 to September 2027, this hybrid role blends hands-on, on-site management of our growing Raleigh hub with remote coordination for distributed offices and flexible workspaces in EMEA and America. You will operate with a high degree of independence, managing everything from vendor lifecycles and security audits to swag fulfillment and office management, ensuring our global workforce remains supported and connected.

Key Responsibilities

• Raleigh Office Management: Oversee day-to-day on-site operations for the Raleigh office, managing facility upkeep, mail handling, kitchen and snack supplies, team culture events, and partnered HR onboarding/off-boarding workflows.
• Global Flexible Workspace Administration: Manage and optimize WeWork and alternative flexible office accounts globally, coordinating private offices (e.g., Manchester, London) and supporting on-demand locations across the rest of the world (including Austin, Boston, France, and Dubai).
• Project Management & Office Relocations: Act as the primary remote project coordinator for regional facility transitions, providing logistical and administrative support for the upcoming San Jose office close-out and new location setup.
• Vendor & Procurement Operations: Drive the vendor lifecycle by processing invoices, managing accounts, and enforcing procurement compliance via Coupa.
• Global Swag & Ergonomics Programs: Own the end-to-end new hire swag fulfillment program across the Americas, EMEA, and APAC, and administer the global ergonomics program.
• Physical Security & Compliance: Manage our visitor management and security systems, collaborating closely with Information Security (InfoSec) teams to meet physical security requirements.
• ESG: Gather Environmental, Social, and Governance (ESG) data for annual surveys, carbon credit reporting, and customer questionnaires.
• Autonomous & Tech-Enabled Problem Solving: Proactively anticipate workplace needs, resolve ad hoc office requests across regions in a helpful and friendly manner. 

Qualifications & Experience

• Proven experience in workplace operations, facilities coordination, or office management within a dynamic, multi-region environment.
• Demonstrated ability to work highly independently with a self-directed, approachable operational mindset.
• Excellent written and digital communication skills, with a track record of effectively supporting remote teams, resolving vendor inquiries, and syncing with cross-functional departments like Finance and HR.
• Strong organizational and budget management skills, with the ability to handle lease summaries, global shipping logistics, and cross-regional project tracking.
• Preferred: Strong digital fluency with a forward-thinking mindset toward utilizing AI tools for workflow automation.
• Preferred: Experience collecting cross-functional data for ESG reporting, corporate sustainability, or compliance tracking.
• Must be able to commit fully to a 30-hour work week schedule for the duration of the fixed-term maternity cover.

Schedule & Contract Terms

This position is a fixed-term maternity cover contract structured for a 30-hour work week. The role operates on a hybrid model, requiring regular on-site presence at the Raleigh office to fulfill physical workspace duties, alongside remote administrative work for global regions. Please note that occasional travel may be applicable to support specific facility projects.