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Baton Rouge, Louisiana, United States
Onsite
This position is a non-supervisory, unclassified position within the pay section of payroll. This position is primarily responsible for the processing of student payrolls for the Baton Rouge paid campus, which is comprised of LSU A&M, LSUA, LSUE, LSUS, LSU Agricultural Center, LSU Law School, Pennington Biomedical Research Center, and the LSU System Office.
25% Processes two biweekly student payrolls among multiple campuses each month. Processing includes running retro pay calculations for the student employee group (for corrections and adjustments to prior period payrolls) and working reports generated from the retro events. Processing also includes initiating the pay cycle event, resolving all error reports, and reviewing all audit reports, and concludes with balancing the payroll runs and generating necessary reports for distribution.
25% Position manages Federal Work Study, Community Work Study, and Chancellor's Student Aid for all campuses, which includes spot checking records for accuracy and running reports during payroll processing to confirm accurate charges. Works with departments, the Student Employment Office, and the Office of Financial Aid to correct salary expenditures that were paid on the incorrect funding source, which requires an ad hoc payroll adjustment. Performs annual projects to ensure awards are correctly charged. Performs monthly balancing of Work Study and Chancellor's Student Aid Charges and Awards. Prepares more extensive reporting for Work Study at FYE for FAR, SPA, and the Office of Financial Aid. Prepares and coordinates the allocation of CSA charges at FYE.
20% Calculates gross pay for employees whose time or personnel transactions are received late and not processed with the retroactive pay cycle and require manual inputs. Calculates state and federal taxes and miscellaneous deductions for manual inputs. Prepares on-demand partial payments for biweekly student employees who do not receive payment on the required pay period due to late time submission or late personnel transactions
20% Communicates extensively with departments and employees regarding employment and payroll procedures, income tax withholding information, etc. Audits personnel transactions, federal and state tax forms, and tax exemption forms for NRA employees to ensure compliance with IRS regulations and federal tax treaty regulations. Stays abreast of employment law, tax law, and LSU policies. Participates in seminar presentations to advise over 300 departments of payroll procedures.
10% Serves as the primary point of contact for all employment earnings verifications and student employment verifications across the six LSU-paid campuses for all employee types. Supports student employment processes by assisting with Workday testing, generating and reviewing reports to identify time entries that have not been submitted or approved prior to payroll deadlines, and providing backup support for payroll operations. Performs other duties and assists with special projects as assigned by Payroll Departmental Management.
Minimum Qualifications:
Bachelor's degree in accounting or a related field; 24 hours of college accounting courses. 2 years of professional experience.
LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply—a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Skills Needed:
Preferred Skills:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.