Job Description:
We are seeking a detail-oriented, collaborative, and analytical Staff Accountant to join our Accounts Payable team. In this role, you will lead the day-to-day administration, financial reconciliation, and compliance enforcement of the College’s J.P. Morgan Purchasing Card (P-Card) and Travel & Entertainment Card (T-Card) programs. Utilizing Workday as our primary ERP, you will be the institutional anchor for cardholders, balancing rigorous policy oversight with a customer-centric approach. At Berklee, your work directly supports the next generation of creative leaders.
Key Responsibilities
Card Program Administration & Compliance:
- Program Oversight: Serve as the primary portal administrator within the J.P. Morgan system, managing card issuance, credit limit adjustments, merchant category code (MCC) restrictions, and closures.
- Policy Enforcement & Audit: Audit transactions for absolute alignment with internal financial policies, funding constraints, and IRS regulations. Identify non-compliant spending and follow up directly with cardholders to resolve discrepancies.
- Training & Onboarding: Conduct onboarding and refresher training sessions for faculty and staff on appropriate card usage, Workday expense reporting workflows, and policy updates.
Workday Reconciliation & General Ledger (GL):
- Invoice Reconciliation: Perform complex monthly reconciliations of master J.P. Morgan invoices against individual statements and general ledger accounts.
- Journal Entries: Prepare and post precise month-end journal entries and expense liquidations in Workday to allocate expenses to correct departmental budgets and object codes.
- Dispute Resolution: Collaborate directly with J.P. Morgan to resolve disputed transactions, fraudulent activity, or banking integration anomalies within Workday.
Accounts Payable Support & Reporting:
- System Integrity: Monitor the Workday Expense module data feed to guarantee the seamless integration of daily transaction files.
- Spend Analytics: Generate monthly trend reports to help leadership identify budget variances, purchasing behaviors, and cost-saving opportunities.
- Audit Preparation: Compile organized card program documentation and transaction samples to support internal and external year-end audits.
What You'll Bring
- Education: Bachelor’s degree in Accounting, Finance, or a closely related business field.
- Experience: 2–4 years of progressive accounting experience, with a direct focus on accounts payable, corporate card administration, or auditing.
- Technical Mastery: Advanced Microsoft Excel skills (VLOOKUPs and Pivot Tables) are required. Hands-on experience with Workday Financials (Expenses and Procurement modules) and J.P. Morgan PaymentNet portals is highly preferred.
- Communication Style: Strong interpersonal skills with the unique ability to firmly enforce structural compliance while maintaining a helpful, service-oriented approach.
- Preferred Context: Prior experience working within a Higher Education or non-profit environment.
Why Choose Berklee?
- Vibrant Environment: Put your accounting skills to work within a global community where innovation and artistic expression define the baseline.
- Cultural Access: Enjoy nightly, unrivaled access to world-class music, theater, and dance performances across our campus venues.
- Total Rewards: Outstanding health and dental packages, a 403(b) retirement system with matching contributions, generous PTO, tuition assistance, and a paid winter break to rest and recharge.
Hiring Range: $56,000 to $75,000; salary dependent on experience and education.
Please visit the Total Rewards page to learn more about our benefits.
This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:
We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.
As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at hroperations@Berklee.edu or call 617-747-2375.
*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*
Employee Type:
Staff
