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Faculty of Science
Department of Chemistry
Part-time: 25 hours per week.
Monday to Friday, 11:00a.m. to 4:00p.m.
This position is a leave replacement until November 2027.
Position Summary:
Under the direction of the Head Storekeeper, the incumbent fills requests for supplies from staff, professors and graduate students, receives merchandise from suppliers and stocks shelves.
Major Duties and Responsibilities:
- Responsible for administering the operations of the stores. Serves customers (such as Professors, graduate students and undergrad students) at the counter. Fills requests for glassware, chemicals and general lab supplies.
- Tracks all paperwork related to chemistry store, by inputting information (sales and receivables) in an Inventory Management Program, which calculates automatically. Reconciles purchase orders and verifies no data entry errors were made. Reports are signed and filed. Closed files are removed and archived.
- Receives and shelves merchandise, ensures goods received are in good condition, keeps track of backorders and damaged merchandise. Reports damaged merchandise to the Head Storekeeper for replacement and advises of other problems with merchandise.
- Distributes all purchase requisitions and invoices to the Principal Investigator (PI).
- Assists the Head Storekeeper with daily activities to ensure the smooth operation of the store. Replaces the Head Storekeeper during absences and performs any related or necessary duties related to Head Storekeeper. Answers inquiries.
- Logs and tracks incoming and outgoing packages, receives all packages from couriers, ensures all packages are picked up by intended personnel.
- Monitors all waste and chemicals, ensures that all are properly labeled and disposed in accordance with university regulation.
- Keeps updated and maintains certification with Workplace Hazardous Materials Information System (WHMIS). Acts as backup to Head Storekeeper for logging ethanol usage with EHS.
- Ensures that shelving and surfaces are cleaned, organized and kept in proper order.
- Contacts Environmental Health and Safety (EHS) when there is a shortage in empty chemical waste container.
- Keeps updated and maintains certification with Workplace Hazardous Materials Information System (WHMIS) training/certification.
- Assists the Head Storekeeper in the process of annual physical inventory count in early April.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
Other Qualifying Skills and/or Abilities:
- Bilingual; excellent verbal and written communication skills, in both English and French.
- Customer service skills with the ability to provide responsive service to faculty, staff, and students.
- Ability to maintain accurate inventory, purchasing, and receiving records.
- Knowledge of inventory control and stock replenishment practices.
- Ability to receive, inspect, organize, and store materials and supplies.
- Experience using computerized inventory management and data entry systems.
- Attention to detail and accuracy when processing orders, invoices, and purchase documentation.
- Ability to prioritize multiple requests and work effectively in a high-volume service environment.
- Ability to interpret and follow established procedures, regulations, and safety guidelines.
- Strong organizational skills with the ability to maintain orderly storage and inventory areas.
- Ability to work independently and collaboratively as part of a team.
- Knowledge of safe handling, storage, and disposal of chemicals and hazardous materials.
- WHMIS certification is an asset.
- Knowledge of Environmental Health and Safety (EHS) regulations and practices is an asset.
- Ability to safely lift and move materials weighing up to 50 lbs (23 kg).
As one of Montreal's Top Employers, here is what we offer:
- Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
- Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
- Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
- Competitive vacation policy
- Two (2) personal days
- Two (2) floating holidays
- Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
- Paid time off over the December holiday period
- Tuition waiver for regular employees and their dependents
- Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
DEP - Business Administration 2 Years Related Experience / DEP - Office Systems
(MUNACA Level D) $26.18 - $32.46
25 (Part time)
Administrative Officer
Position End Date (If applicable):
2027-11-15
2026-11-19
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.
