Supervisor, Accounts Payable

Job Summary:

The AP Supervisor will drive the Accounts Payable team to ensure that suppliers are paid accurately and timely, whilst maintaining good working relationships with all related parties. They will maintain and develop efficient processes to ensure that Accounts Payable activities are carried out within a controlled framework and support the AP Manager in daily tasks, such as payment run authorization, base data setups and other auditable actions.

The supervisor is a contact point for all team members and provide active support to global financial teams. The AP Supervisor will provide leadership, expertise and advice to the AP team to enable them to deliver to a consistently high standard the key financial activities within AP function. As well as supporting the AP Manager with setting and monitor team plans and to identify risk areas and process improvements, the AP Supervisor will assist the AP team with transactional activities.

Accountability and Scope:

The Accounts Payable Supervisor is responsible for overseeing daily Accounts Payable operations to ensure accurate, timely, and compliant supplier payments in line with company policies. The role supervises a team and acts as the primary escalation point for operational issues and complex transactions. The Supervisor has delegated authority for payment runs, vendor master data setup, and other auditable activities, while maintaining strong internal controls. The role supports the Accounts Payable Manager in managing team performance, identifying risks, and driving process improvements, and provides hands-on support with AP transactions as needed.

Essential Job Duties and Responsibilities:

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Be a Subject Matter Expert (SME) in Accounts Payable processes and provide support, expertise and guidance to the Accounts Payable Clerks to enable them to provide timely and accurate financial services and responses to queries;

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Support and have delegated authority for payment runs (of significant value), base data setups and other auditable actions;

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Ensure all required monthly processing is completed within the agreed Service Level Agreements (SLA’s);

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Provides oversight and of payment runs including manual and urgent payments;

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Oversee the Vendor Management processes (set up in the system);

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Lead and act as a quality controller across all aspects of AP function to ensure consistency in policy application and advice /customer service provided;

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Support AP Manager in setting performance targets, team work plans and enactment of risk mitigation plans, as well as continue to monitor Team’s progress on day-to-day basis.

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Act as the point of contact for operational questions and queries for the AP function across the wider organisation.

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Assist and support AP Manager in daily tasks.

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Assists with day to day AP transactions as required.

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Help to identify, recommend and participate in improvement activities at department/company level to enhance business performance.

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Comply with all relevant internal rules, policy and procedures, including those relating to Health and Safety, Data Protection and all those contained within the issued Employee Handbook and Policies and Procedures Manual.

Undertake other duties and tasks that may be allocated that are appropriate to the job.

Education:

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Higher Degree Education(preferably in Finance/Accounting)

Qualifications and Experience:

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Significant Accounts Payable experience and best practices

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Experience in managing a team

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Experience in conducting the transition process beneficial

Experience of operating in an integrated ERP system beneficial

Competencies and Behaviors:

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Ability to consistently meet or exceed departmental goals and objectives accurately and efficiently and to finish assigned tasks or projects on time.

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Ability to work efficiently and independently

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Excellent organizational and time-management skills

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Strong follow-through and perseverance to handle multiple tasks.

Physical Requirements : Sitting/standing at computer ; work in office/remote environment

Location :

Office/ Remote

Work authorization requirements :

(Visas or Security Clearance etc.) ITAR requirements met

Work Environment

Primarily Office setting. May require standing and sitting.

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need. This is not a contract, expressed or implied.