Procures a variety of supplies, equipment, and services to support the hospital departments daily operation. Requires knowledge of the supply chain ordering system, contracts (and their required compliance), issues, reviews and evaluates requisitions. Monitors order status, backorders and works with the Supply Chain Agents and various hospital departments for authorized substitutes when necessary. Works with vendors for approved product evaluations in collaboration with the Supply Chain Agents. Works as a liaison for Supply Chain with the various Health System departments and colleagues. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES  

Initiates and/or enters daily departmental requisitions consistent with hospital supply chain policies; monitors standing orders to maintain appropriate stock levels. Requisitions are to be entered the same day they are received unless they are incomplete.   

Contacts vendor representatives on matters such as vendor performance, special orders, service problems; informs appropriate Supply Chain Agents and management accordingly.  Understands and monitors vendor compliance with the Health System and with local contracts. 

Prepares reports of supply utilization; reports unusual utilization trends. 

Works with dept management and Supply Chain Agent to develop product needs, determine required inventory levels, investigates and recommends potential suppliers. 

Works with Department Leadership and Supply Chain Agent to develop and facilitate competitive bidding agreements (not currently active in the Health System contract or sourcing).  

Consults with the Manager/Service Delivery Leader and Supply Chain Agent on capital equipment projects and large specialty orders. 

Researches new products with approval. Coordinates trial, cost analysis and confirms contract obligations with Supply Chain Agent and requesting department. 

Serves as department representative to other Health System departments such as Engineering to facilitate new equipment check, removal of existing equipment and to communicate to departments any changes or discontinuance of product/equipment. 

Maintains price lists, controls files, and monitors vendor performance records in accordance to purchasing standards.  With the assistance of the Supply Chain Agent, will maintain inventory and volume levels. 

Works with Supply Chain clerical staff as needed to process or resolve any purchase order problems, credit issues or returns. 

Required to meet as requested with Supply Chain Agents to monitor remote requisitioning activity and evaluate process, and resolve issues.  

Maintains the Invoice Work Queue to resolve any invoice in dispute with accounts payable, vendors, and Supply Chain Agents in a timely manner. 

Maintains good rapport and cooperative relationships. Approaches conflict in a constructive manner. Helps to identify problems, offer solutions, and participate in their resolution.  

Maintains the confidentiality of information acquired pertaining to patient, physicians, colleagues, and visitors to St. Joseph Mercy Health. Discusses patient and hospital information only among appropriate personnel in appropriately private places.  

Behaves in accordance with the Code of Conduct, Service Excellence Standards, and the Mission, Vision and Values of SJMH.  

Assumes responsibility for performance of job duties in the safest possible manner, to assure personal safety and that of coworkers, and to report all preventable hazards and unsafe practices immediately to management. 

OTHER FUNCTIONS AND RESPONSIBILITIES  

Performs other duties as assigned. 

REQUIRED EDUCATION, EXPERIENCE AND CERTIFICATION/LICENSURE 

Education: Requires one year of formal education beyond high school or equivalent combination of education experience. 

Experience: One to two years' experience with purchasing and accounting. 

Certification/Licensure: 

REQUIRED SKILLS AND ABILITIES 

Interpersonal skills necessary to communicate effectively with vendors, Supply Chain Agents and Health System department personnel. 

Ability to operate computers to requisition products, resolve invoice issues, run reports as needed for inventory and cost analysis as well as provide system support for Supply Chain. 

Mathematical skills necessary to calculate budget and inventory analysis. 

Analytical ability and creativity required to identify potential cost savings and prepare utilization reports. 

Ability to lift 5-40lbs.