Surgeon Administrative Coordinator

This position is based on-site in Scottsdale, Arizona.

A career at Sono Bello means being part of a dynamic and high-energy work environment, where each one of our team members can make a difference. We love what we do, and it shows. We are the national leader in providing cutting-edge, personalized body transformations. We believe everyone deserves to have their best body today and pursue their best life now.

The key focus of the Surgeon Administration Coordinator role is (i) to ensure the delivery of surgical procedures that are aligned with the company’s business objectives and (ii) to ensure close partnership with all stakeholders to develop plans, new initiatives, and continued development to administratively support Sono Bello’s growth and success. This includes managing on-boarding initiatives, chart reviews, reporting, and supporting the administrative initiatives and duties for the Medical Administration Group (MAG) and the Medical Leadership Team (MLT).

 

ESSENTIAL DUTIES AND RESPONSIBILITIES (including but not limited to the following):

• Project management support- tracks key project progression via Smart Sheet and/or Excel
• Communicates cross-departmentally to give status updates and ensures deliverable dates are met
• Partners with the Analytics department to aggregate and produce KPI reporting
• Develops PowerPoint presentations and training materials as needed by MLT and MAG
• Supports change management cross-departmentally
• Compiles and prepares both standard and non-standard reports and other information
• Supports written communications to the internal team and external groups
• Partners with Medical Directors on facilitating and supporting administrative duties as assigned by division
• Partners with licensing, compliance, and capacity departments to support MLT initiatives
• Maintains confidentiality as it relates to administrative and organizational initiatives
• Creates meeting notes, archives, and disseminates based upon company practices
• Understands key business objectives, strategic initiatives, practices, and revenue goals to support achievement
• Leads and supports communication and outreach between the Practice and its surgeons
• Partners with the Talent Acquisition team in the handoff of new hires to manage and facilitate a thoughtful onboarding experience
• Partners with credentialing to ensure all surgeons meet the requirements of their job upon hire
• Supports the MAG and surgeons in all post-onboarding activities, including managing chart audits, scheduling post-onboarding communication, and any other administrative duties associated with the surgeon on-boarding process
• Partners with the financial department to manage receipts and reimbursements for surgeons
• Works in partnership with the capacity and surgeon administration teams to support traveling surgeons

EDUCATION/EXPERIENCE (including but not limited to the following):

• Bachelor’s degree in business administration, or healthcare-related specialty required
• Prior clinical experience preferred
• Two years of experience in a similar role
• Previous experience supporting remote teams
• Proficient in Word and PowerPoint
• Intermediate knowledge of Excel and Smartsheet (advanced formulas, pivot tables)
• Strong interpersonal and project management skills. Ability to make decisions in a rapidly growing professional, service-orientated environment.

ADDITIONAL SKILLS AND RESPONSIBILITIES FOR JOB PERFORMANCE:

• Intellectual acuity and discretion with sensitive information.
• Must be highly proficient in basic computer skills and the utilization of MS Office Suite.
• Ability to consistently implement and manage project, policy, and initiative execution across a multi-unit network.
• Excellent interpersonal and motivational skills; able to adjust approach to effectively work with diverse communication styles and preferences across extended teams.
• Must be highly organized and detail-oriented with the ability to prioritize competing tasks, while also being flexible to change priorities if a situation requires.
• Team player with the ability to collaborate or leverage resources across internal functional teams.
• Ability to solve problems and work collaboratively toward solutions in a fast-paced, high-pressure environment.

 

COMPENSATION:

This is a non-exempt position with an hourly range of $26.29 - $32.45 hour, depending on experience.

 

BENEFITS:

• Medical
• Dental
• Vision
• Life Insurance
• 401K
• EAP
• PTO & Paid Holidays

 

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