As the living, growing home of our national story, The National Archives is a special place to work. We’re an institution nearly 200 years old with a collection spanning 1,000 years of history.
We’ve set ourselves the challenge of becoming the 21st Century national archive - a different kind of cultural and heritage institution: Inclusive, Entrepreneurial, Disruptive. We won’t become this overnight. It will take time, focus, effort and daring.
That’s where you come in. Because we can’t do this without you.
Job Overview
Salary: £33,784 per annum, pro rata
Contract type: Fixed Term Appointment for 2 years
Band: E / Higher Executive Officer
Closing date: Sunday 19th July 2026 at midnight
The National Archives has the responsibility of preserving and making accessible one of the largest and most important archival collections in the world, with documents from William the Conqueror to HM Queen Elizabeth II, from Domesday to the Treaty of Versailles, from Shakespeare to Darwin and digitised or born-digital records , we take this obligation very seriously and we are keen to balance this with our ambition of becoming a sustainable organisation.
Working as part of The National Archives’ Sustainability Team, this part-time role supports the collection, organisation and maintenance of accurate data that underpins our environmental sustainability reporting. You will help track key metrics, integrate new and historic data, and create interactive visualisations that enable the delivery of our sustainability work and allow access to reliable information for progress monitoring.
Our ideal candidate is adept in data analysis, collection and reporting, a keen problem-solver and qualifed or experienced in the field of sustainability and environmental management.
Why Join Us:
• Opportunity to make a significant impact on The National Archives' sustainability efforts.
• Collaborative and inclusive work environment.
• Pension and benefits package.
• Professional development and growth opportunities.
If you are passionate about sustainability and want to be part of a forward-thinking organisation, we would love to hear from you.
This is a part time role of 0.5 FTE. The successful candidate will work 18 hours per week.
A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site for a minimum of 60% of their work time.
Application Process
• Interview: Interviews will be held on-site, ideally week commencing 3rd August 2026. As part of the interview you will be required to present a dashboard and an underlying data model you have developed.
• Personal Statement: We ask all applicants to submit work history details and a personal statement of up to 1000 words. Selection for interview will be based on the 4 essential criteria shown below so please ensure that your application demonstrates in detail how you meet these requirements.
- Qualification or equivalent experiences in a relevant field such as, but not limited to, sustainability, environmental management or working experience within the sustainability field (any sector).
- Familiarity with PowerBI and environmental datasets such as energy, emissions, waste, water or supply‑chain data.
- Proven ability to identify and resolve issues arising during data collection, ETL workflows and sustainability reporting cycles. A proactive, solution focused approach to improving data quality and reporting traceability.
- Exceptional attention to detail and proven organisational skills and ability to prioritise tasks, manage competing deadlines and work independently or as part of a project team. Motivated to develop new skills and share knowledge with colleagues to uplift data quality across the organisation.
In the event of a high volume of applications we will conduct an initial sift based on the first criteria.
ALL of the essential criteria listed in the job description below will be assessed at interview.
Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please visit the Civil Service Careers website where you can find further information on the use of AI in the application guidance section.
Sponsorship:
We are unable to offer sponsorship for this role.
Job Description
Role and Responsibilities
Sustainability data management:
- Manage end-to-end process of the sustainability database, including data collection from various resources from cross departments, validation, and submission. Maintain sustainability database, dashboards and reporting tools, ensuring consistent, high-quality data for internal reporting and external disclosure.
- Implement auditable data quality controls, including versioning, evidence tracking, documentation and audit trails.
- Produce clear, insightful visualisations and performance summaries using Excel, advanced Power BI and other analytical tools for analysing environmental datasets (energy, CO₂ emissions, waste, water, and other indicators) to identify trends, risks, and opportunities that inform organisational decision making.
Internal stakeholder engagement and external communication:
- Work closely with teams across the organisation to gather information, validate assumptions, and to contribute to the continuous improvement of environmental sustainability data structure and data management workflow.
- Support and host discussions within multidisciplinary teams and senior stakeholders, manage differing perspectives and support collaborative decision‑making and be an advocate for the team externally.
- Present and explain the complex data and methodologies to non-technical audiences, including senior leaders.
- Support operation and progress tracking of the organisational sustainability related committee and prepare regular reporting material to internal governance bodies and committees.
- Communicate with external service providers and consultancy and able to work collaboratively.
Continuous improvement and collaboration:
- Identify opportunities to improve data maturity, reporting efficiency. Contribute ideas that improve data processes, reporting quality, and the overall effectiveness of sustainability performance management.
- Share knowledge, tools and best practices to uplift sustainability data literacy across the organisation.
Approach to work:
- Proactive and tenacious in solving problems. Proven organisational skills and quick learner in developing new skills, subject matter knowledge, and adapting to new external data platforms.
Working Conditions
- Normal office environment
- Display Screen Equipment user
Person Specification
Essential criteria:
- Qualification or equivalent experiences in a relevant field such as, but not limited to, sustainability, environmental management or working experience within the sustainability field (any sector).
- Familiarity with PowerBI and environmental datasets such as energy, emissions, waste, water or supply‑chain data.
- Proven ability to work accurately with large and complex data sets and demonstrable experience in validating, formatting and transforming data into reporting platform, databases and dashboards.
- Ability to demonstrate sustainability data and trends for non-technical audiences and senior stakeholders and maintain clear audit trails and documentation to support the transparent sustainability reporting
- Proven ability to identify and resolve issues arising during data collection, ETL workflows and sustainability reporting cycles. A proactive, solution focused approach to improving data quality and reporting traceability.
- Exceptional attention to detail and proven organisational skills and ability to prioritise tasks, manage competing deadlines and work independently or as part of a project team. Motivated to develop new skills and share knowledge with colleagues to uplift data quality across the organisation.
Desirable criteria:
- Experience in working with sustainability reporting frameworks (e.g., GHG Protocol, TCFD and Greening the Government Commitment).
Other Requirements
- A combination of onsite and home working is available, but applicants are expected to work at least 60% of any working week onsite.
The Civil Service is committed to attract, retain and invest in talent wherever it is
found. To learn more please see the Civil Service People Plan and the Civil Service
D&I Strategy.
Benefits
Generous benefits package, including pension, sports and social club facilities, onsite gym, discounted rates at our on-site cafe and opportunities for training and development. Annual leave entitlement of 22 days per calendar year (rising to 25 after the first year, and incrementally to 30 days after six years) and 10½ days public and privilege holidays per annum.
Any move to The National Archives from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/ (opens in new window)
Reasonable adjustments
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact The National Archives via careers@nationalarchives.gov.uk as soon as possible before the closing date to discuss your needs
Complete the ‘Reasonable Adjustments’ section of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must pass a disclosure and barring security check.
People working with government assets must complete basic personnel security standard checks (opens in new window)
Nationality requirements
This job is broadly open to the following groups:
UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in new window)
Working for the Civil Service
The Civil Service Code (opens in new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. (opens in new window)
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
This vacancy is part of the Great Place to Work for Veterans initiative. (opens in new window)
Contact point for applicants:
Further information
If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact The National Archives via email: careers@nationalarchives.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission at https://civilservicecommission.independent.gov.uk/recruitment/recruitment-complaints/ (opens in new window)
