Technical Administrative Assistant

Job Title: Technical Administrative Assistant

Job Category: Administration

Time Type: Part time

Minimum Clearance Required to Start: Secret

Employee Type: Part-Time On-Call

Percentage of Travel Required: Up to 100%

Type of Travel: Continental US

* * *

The Opportunity:

CACI is hiring a Technical Administrative Assistant to assist the Military Sealift Command (MSC) Overhaul Management Team (OMT) during ship maintenance periods in shipyards.  This is a PART TIME ON CALL opportunity. When on assignment to designated locations, you will be required to support the task on full time basis at client’s site both CONUS & OCONUS. 

The TAA PTOC/PT position offers dynamic and flexible work opportunities with assignment lengths ranging from 2 to 6 months, with the possibility of extensions based on project needs and performance. This role is ideal for professionals seeking varied experiences and the chance to contribute to multiple projects over an extended period. Candidates will have the opportunity to work on diverse tasks, develop new skills, and make a significant impact within varied timeframes.  We encourage applications from those who thrive in a fast-paced environment and are eager to take on new challenges

Responsibilities:

·       Provide basic administrative and technical support.

·       Use the MSC Shipboard Automated Maintenance Management System (SAMM) to assist with ship repairs

Administrative Responsibilities:

·       Provide general administrative assistance in shipyard office and on the vessel

·       Collect, file and store paper documents in files and organize paper and electronic files for fast     retrieval

·       Arrange appointments, meetings, and prepare meeting spaces for use

·       Prepare and format presentations

·       Duplicate, collate, roll, and bind or fasten documents and drawings for distribution

·       Scan documents, and correct scanned documents for modification and reuse

·       Prepare and distribute reports and compile data

·       Maintain consumable supply inventory and report low levels to the contractor

·       Coordinate and track administrative correspondence

Technical Responsibilities:

·       Maintain local SAMM network and train OMT on SAMM usage

·       Establish and maintain a point-of-contact list

·       Enter Condition Found Reports into SAMM and track the response by the MSCREP

·       Track status of Contract Change Orders (CCO) and update OMT on daily status

·       Develop and maintain spreadsheets for MSC OMT

·       Use SAMM for the planning, research, execution, and maintenance of records across the ashore and afloat enterprise

·       Enter data and draft reports provided by shipyard, ship’s force, contractors, and members of the OMT into SAMM

·       Review weekly status reports and SITREPS for accuracy against data in SAMM

·       Prepare and distribute meeting minutes on behalf of the OMT, compile weekly reports from meeting minutes and other SAMM actions including recording actions into SAMM database to include Port Engineering Notebook

·       Maintain security, confidentiality, and non-disclosure of contract and technical information and documents encountered

·       Deliver and pickup documents and materials within the shipyard wearing personal protective equipment 

Key Skills:

·       Strong communication and teamwork abilities.

·       Collaborate with customers and third-party contractors.

Work Details:

·       Part Time on Call position - Full Time when on travel supporting assignments covering a 2-month period.

·       No remote work options available.

·       When on an assigned project, all work will be performed at client sites on full time basis paid hourly for all hours worked on location.

·       Possible overtime required

·       Candidates can reside anywhere in the U.S., but all work will be performed in-person at the customer site.

Continental US sites include:

·       Charleston, SC

·       Vallejo, CA

·       Norfolk, VA

·       Mobile, AL

·       Boston, MA

·       Philadelphia, PA

·       San Diego, CA

·       Portland, OR

OCONUS Locations:

Guam
Italy
Singapore
Japan
South Korea
Thailand
Croatia
Philippines
Malta                
* Additional countries may be added at any time.

Qualifications 

Required

·       Must be able to obtain Secret clearance

·       Must be able to travel 100% of the duration of the assignment

·       Ability to walk up and down ladders and walk long distances onboard a vessel and in a shipyard

·       Ability to lift to 25-pound packages

·       Read and write in fluent English,

·       Intermediate proficiency Microsoft Office products including Word, Excel, PowerPoint, and Outlook

 Desired

·       Active SECRET clearance highly desirable

·       SAMM training and experience

·       Previous job-related experience (government/military or private) 

·       Safety training

This position is contingent on funding and may not be filled immediately. However, this position is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI.

What You Can Expect:

 A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.

Pay Range:

There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

Since this position can be worked in more than one location, the range shown is the national average for the position.

The proposed salary range for this position is:

$51,800-$106,200

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.