Job Profile:
Administrative Operations Specialist 3Job Family:
Administrative OperationsTime Type:
Full timeMax Pay – Depends on experience:
$72,400.00 USD AnnualApply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.Job Description:
Manage the operations, programming, and strategic administration of the Marston Exploration Theater within the School of Earth and Space Exploration. Oversee a state-of-the-art theater featuring advanced 4K projection and 3D stereographic visualization technologies that support Earth and space science education, research, and public outreach. Direct the planning and execution of 350–450 annual events of varying complexity, including academic classes, lectures, performances, receptions, meetings, festivals, and community engagement programs. Supervise and mentor 4–8 student employees and co-supervise an additional 4–8 student workers, ensuring effective facility operations, exceptional visitor experiences, and high-quality science communication and educational programming.
Salary Range: $57,900.00 - $72,400.00
Essential Duties:
Manage scheduling, preparation, and maintenance of outreach facilities including the Marston Exploration Theater, Gallery of Scientific Exploration, and ancillary shared use facilities. This includes classroom support for college level courses scheduled in supported facilities.
Manage a “facility use by others” program by facilitating events by other ASU and community users of SESE managed spaces.
Develop and deliver compelling programs available to the public related to space and technology themes.
Recruit and train student workers as theater technicians and science communication presenters.
Maintain budget(s) associated with managed facilities and programs, including revenue from ticket sales and program fees and facility recharge as well as expenses associated with student labor, equipment maintenance and content development.
With other department coordinators, execute a top-level K-12 field trip program by leveraging SESE’s unique research focus to inspire school aged youth.
Maintain collegial and collaborative relationships with other ASU departments as a learning resource and as a tour destination for ASU visitors and guests.
Maintain specialized presentation and display technologies for Gallery devices and the Marston Theater 3D ‘planetarium’ system.
Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.
Desired Qualifications:
Extensive experience managing educational and public outreach facilities, including oversight of daily operations, strategic planning, scheduling, and visitor engagement programs.
Demonstrated success in science communication and public engagement through the development and delivery of programs in Earth, planetary, and space sciences for various audiences.
Proven ability to supervise, train, and mentor student employees and volunteers, fostering professional development and high-quality program support.
Strong organizational, event management, and project coordination skills, with experience planning and supporting hundreds of annual events, including lectures, performances, classes, field trips, and special programs.
Experience managing budgets, revenue-generating initiatives, ticketing operations, and operational resources while ensuring fiscal responsibility and program sustainability.
Knowledge of theater, audiovisual, and educational technologies, with the ability to coordinate technical operations and support engaging public experiences.
Skilled at building collaborative partnerships with faculty, staff, community organizations, and external stakeholders to advance educational and outreach objectives.
Ability to manage multiple priorities simultaneously while maintaining high standards of operational efficiency, customer service, and program quality.
Working Environment:
Work is performed in a dynamic educational, theater, and public outreach environment within the Marston Exploration Theater at the School of Earth and Space Exploration subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk distances to perform maintenance work (10%).
Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds or more pounds.
The position operates in a technology-rich newly upgraded facility, equipped with advanced 4K projection and 3D stereographic visualization systems used for Earth and space science education, research, and public engagement.
Responsibilities include frequent interaction with faculty, staff, students, researchers, community partners, and visitors while coordinating 350–450 events annually, ranging from academic classes and lectures to performances, receptions, festivals, and special programs.
Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals
Department Statement:
At the School of Earth and Space Exploration, our faculty, researchers, and students seek to expand the frontiers of knowledge through the exploration of Earth, space, matter, time, and life. More and more, successful exploration depends on engineering theory and practice to create technologies for scientific advances. Our programs explicitly emphasize the importance of technology in modern scientific research. We look beyond traditional academic boundaries to identify big problems and invent the means to solve them. Our work requires team support, and we strive to maintain a positive, collaborative, and interdisciplinary culture. We are committed to supporting all members of our community.
Driving Requirement:
Driving is not required for this position.Location:
Campus: TempeFunding:
No Federal FundingInstructions to Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
Please use the link below to log in using single sign-on.
https://www.myworkday.com/asu/d/inst/1$9925/9925$23087.htmldTo be considered, your application must include all of the following attachments:
Cover letter
Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
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Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.