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Lake Nona, FL, USA, United States of America
Onsite
Job Summary
The CAE Lake Nona Training Center is seeking an experienced Records Administrator to support all facets of record-keeping in accordance with FAA and FAR guidelines.
Job Responsibilities:
Build and maintain Pilot Training Folders
Ensure Company specific training documents are available to each Program
Prepare Maintenance training and Advanced Airmanship records
Distribute appropriate training documents as necessary
Complete all normal and custom client course completion documents
Ensure all training folders pass FAA and FAR guidelines
Maintain database of pilot and client completed records
Works with instructors and check-airmen to ensure paperwork is received and processed correctly.
Assist internal and external clients with training records requests
Additional duties as required
Experience & Education Required:
High School Diploma (or equivalent)
Associates or Bachelor’s degree in Aviation Science or Administration preferred
2-3 years of experience in Corporate Aviation strongly desired
· 1-3 years of relevant experience in airlines records keeping, FBO operations, and planning
Knowledge, Skills, and Abilities:
Excellent phone & customer service
Ability to maintain strong customer orientation under adverse circumstances
Organized and a team player with ability to maintain composure under pressure
Ability to concentrate and work in a fast paced environment
Punctual, professional, outgoing personality
Ability to multi-task, detail oriented, self-motivator who can complete tasks with minimal supervision
Able to Work overtime, weekend and evening hours if necessary
Must be able to sit for long periods of time
Must be able to file and adapt quickly and work well within a new environment
Strong knowledge & experience using Microsoft Windows, Word, Adobe, Excel and Internet Explorer programs
Qualifications Preferred:
Proficient in WebReg Registration system and FAA certifications
Knowledge of Aviation, aviation training and aviation regulations.
Location
The primary work location for this position is at the Lake Nona Training Facility in Orlando, FL.
Position Type:
Non-Exempt, Hourly
Salary & Benefits:
This position offers a competitive salary and comprehensive benefits package including medical, dental, vision, 401k, stock purchase plan, and paid time off.
CAE is an Equal Opportunity Employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.
E-Verify
As a Federal Contractor, CAE is required to participate in the E-Verify Program to confirm eligibility to work in the United States. If you’d like more information about your EEO rights as an applicant under the law, please click here EEO is the Law poster.
At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.
CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at CAECarrieres-Careers@cae.com.
As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.
