Temporary - Inventory Control Specialist ll - EMS

About This Position

 

EMS Supply is responsible for the secure storage, maintenance, inventory control, and distribution of medical equipment, supplies, and pharmaceuticals utilized by EMS personnel and ambulances throughout Austin-Travis County. The primary responsibility of the Inventory Control Specialist II is to operate a 24-foot box truck to safely and efficiently distribute medical supplies to more than 42 EMS medic stations throughout Austin-Travis County. This position is responsible for maintaining accurate inventory records for assigned EMS stations and ensuring that inventory levels on the supply truck are accurately maintained and reconciled within the inventory management system. The Inventory Control Specialist II will also support warehouse operations as needed, including inventory management, receiving and issuing supplies, maintaining appropriate stock levels, and tracking product lot numbers and other inventory control requirements. The position requires a strong understanding of inventory control practices, attention to detail, and the ability to accurately document and reconcile inventory transactions. Successful performance in this position requires prior experience in an industrial or warehouse environment, the ability to work independently with limited supervision, strong organizational and problem-solving skills, and proficiency in inventory management systems and related technology. The Inventory Control Specialist II must demonstrate sound judgment, accountability, adaptability, and a commitment to providing reliable customer service to EMS personnel and other internal customers. The Inventory Control Specialist II is also required to participate in on-call assignments, shift work, and emergency response operations, including supporting declared emergencies and other operational needs as directed. This position must be able to adapt to changing operational priorities while maintaining established safety, inventory control, and service standards.

 

Job Description:

Purpose: 

This position performs duties associated with warehouse and/or inventory management

Duties, Functions and Responsibilities: 

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders.
• Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances.
• Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method. Documents items shipped by recording identifying information of items and transport information.
• Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing.
• Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines.
• Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits.
• Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories.
• Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed.
• Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.
• Operates various types of equipment including a pallet lift and/or fork lift.

Responsibilities - Supervisor and/or Leadership Exercised: 

• None

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of fundamental inventory control procedures and systems.
• Knowledge of office and administrative practices related to purchasing.
• Skill in oral and written communication.
• Skill in record keeping and performing detailed work.
• Skill in data analysis and problem solving.
• Skill in using computers and related software applications.
• Skill in handling multiple tasks and prioritizing.
• Ability to use various types of equipment, including a pallet lift and/or forklift.
• Ability to perform detailed work in an accurate and organized manner.
• Ability to establish and maintain good working relationships with other city employees and the public.

Minimum Qualifications: 

• Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field.
• Education may substitute for experience up to the maximum of two (2) years.

Preferred Qualifications: 

• Demonstrates proficiency in the operation and utilization of computerized inventory management systems, including Operative IQ, Maximo, and other comparable enterprise inventory management applications.
• Demonstrated experience operating forklifts and pallet jacks safely and effectively in a warehouse environment, in accordance with established safety procedures and operational standards.
• Demonstrated experience operating a 24-foot box truck safely and effectively in a commercial, warehouse, distribution, or similar operational environment, in accordance with applicable safety regulations and established departmental procedures.
• Ability to lift 40 lbs
• Ability to work overtime, participate in on call assignments, and respond to declared city or departmental emergencies, as required to support critical operations and maintain continuity of services.

Licenses and Certifications Required: 

• Valid Texas Class C Driver’s License, if required for the position.
• If required for the position, legally mandated training must be completed within 1 year of employment.





Compensation Range:

The annual hiring range for this position is $22.15-$61.08



Notes to Candidate:

Regarding your application:

• A detailed, complete City of Austin employment application is required to evaluate your qualifications and, if selected as a top candidate for the position, will be used when determining salary.
• Statements like “see resume” will not count when determining experience. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application.
• Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. The responses to the supplemental questions should reference the employment history listed in the employment history section.
• Incomplete applications will not be considered.
• A resume is required for this position.

EMS reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs.

Salary:

$22.63-$25.46

Location:

4201 Ed Bluestein Blvd., Austin, TX 78725

Hours:

Monday – Friday: 6:00 a.m. – 2:00 p.m.
This position requires occasional overtime based on business needs. This position is also required to work holidays and be placed on on-call status in order to respond to city or department emergencies.

Veterans:

Veterans, we thank you for your service and welcome your application. If you are selected as the top candidate for the position you will be required to provide your DD214.

Internal Applicants:

Employees in Good Standing, who are candidates within the Department or division that the position resides in, and who meet the minimum and preferred qualifications for the position will be included in the initial interview.

ATCEMS employees must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified.

Driving Requirement:
This position requires a valid Texas Class C Drivers License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

Essential Employee:
This has been designated as an Essential Employee position. In the event of a city-designated extraordinary situation or emergency condition, essential employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees, as well as ensure the continuity of essential operations. Essential Employees may be called back in during such events, required to modify their schedule, assigned to a City-designated work site, or retained on-site to assist with operations and recovery.

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At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

 

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

 

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

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EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.