Transportation Fleet & Workplace Experience Associate.

The Transportation Fleet & Workplace Associate is a member of Samsung Semiconductor's Workplace Experience team within WSG. Based at our San Jose HQ and reporting to the Workplace Experience Manager, this role supports the smooth day-to-day operations of our headquarters — keeping our company vehicle fleet well-managed, our office environment running efficiently, and our vendor partnerships strong. This is a hands-on, highly visible position that directly contributes to the employee experience at our San Jose campus.

What You’ll Do
Transportation Fleet Management

• Support day-to-day operations of the company vehicle fleet, including maintenance scheduling, utilization tracking, and recordkeeping.
• Coordinate with external service centers and repair shops to ensure vehicles are serviced in a timely and cost-effective manner.
• Maintain accurate fleet records, including registrations, insurance documentation, inspection logs, and mileage reports.
• Assist in monitoring fleet utilization and flagging issues or inefficiencies to management.
• Ensure all fleet activity is in compliance with company policy and applicable regulations.
• Support development and management of the operating and capital budget.
• Proactively identify and recommend best practices processes
• Build and maintain meaningful business relationships with leadership and key stakeholders.

Location: Daily onsite presence at our San Jose office headquarters in alignment with our Flexible Work policy

Reports to: Senior Professional, General Affairs Operation 

• Office & Workplace Operations

  • Support daily HQ office operations to ensure a safe, clean, and fully functional work environment for all employees and visitors.
  • Serve as a point of contact for employee workplace requests, resolving issues promptly and professionally.
  • Help execute initiatives to enhance employee well-being and satisfaction, including amenity management and event support.
  • Support the invoice payment process, purchase order creation, and expense tracking in partnership with Finance.
  • Participate in periodic meetings with service providers to review operational updates and quality of service.
  • Work collaboratively with procurement and legal departments on vendor onboarding, contract renewals, and service agreements.
  • Proactively flag service issues and recommend process improvements to drive quality, cost efficiency, and timeliness.
  • Ensure compliance with company workplace standards, policies, and safety requirements
  • Understand the local team’s business strategies and priorities to translate them to Workplace requirements that directly support the business, intending to deliver necessary space and services proactively

What You Bring

• Bachelor’s degree from an accredited college or university in business, hospitality, facilities management, communications, or a related field.
• 2-5 years of relevant experience in workplace operations, facilities, fleet coordination, office management, or a related role; internship experience welcomed.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Attention to detail and a proactive mindset; you notice what needs to be done and take initiative to get it done.
• Excellent interpersonal and communication skills; comfortable working across teams and with external vendors.
• Ability to build relationships with both internal stakeholders and external service providers.
• Proficiency with Microsoft Office Suite; ability to learn internal systems quickly.
• You’re inclusive, adapting your style to the situation and the diverse global norms of our people.
• An avid learner, you approach challenges with curiosity and resilience, seeking data to help build understanding.
• You’re collaborative, building relationships, humbly offering support, and openly welcoming new approaches.
• Innovative and creative, you proactively explore new ideas and adapt quickly to change

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