Travel Assistant – NCR PMO Support

Accountabilities

• Prepare travel authorizations: Coordinate with employees and subcontractors to prepare travel authorization requests and submit them to clients for approval in accordance with contractual requirements.

• Review travel documentation: Support NCR Task Order Program Managers by checking travel authorizations for accuracy and compliance with applicable contracts, Federal Acquisition Regulations (FARs), corporate policies, and relevant travel requirements.

• Ensure regulatory compliance: Apply Federal Travel Regulations (FTR) and internal travel policies to help maintain accurate, consistent, and compliant travel administration.

• Support travelers: Respond to questions and assist employees and subcontractors in resolving travel-related issues as they arise.

• Review travel expenses: Examine expense reports for accuracy, completeness, and compliance before approval, ensuring submissions meet established deadlines.

• Manage travel system submissions: Upload travel authorizations and expense reports into the applicable client travel management system and ensure required documentation is submitted on time.

• Assist with expense reconciliation: Help reconcile expense report payments and investigate discrepancies when needed.

• Collaborate with program leadership: Maintain effective communication with travelers and program managers to support efficient travel coordination and administrative operations.

Requirements:

• At least five years of professional work experience.

• Strong attention to detail and a consistent commitment to accuracy when reviewing travel authorizations, expense reports, and supporting documentation.

• Excellent organizational and analytical skills, with the ability to manage multiple requests and meet deadlines.

• Strong follow-through and problem-solving abilities, including the capacity to identify discrepancies and help resolve administrative issues.

• Excellent written and verbal communication skills, with the ability to work effectively with employees, subcontractors, program managers, and leadership.

• Extensive practical use of Microsoft Excel, Outlook, and Teams for documentation, communication, coordination, and administrative tasks.

• Ability to follow established policies, contractual requirements, and compliance procedures in a structured work environment.

• Knowledge of Federal Travel Regulations and previous experience applying federal travel requirements are preferred.

• Must reside in the National Capital Region (NCR) to be considered for this remote position.

• Availability to work full-time in a remote administrative support role.

Benefits:

• Compensation: Expected pay range of $28.85–$33.65 per hour.

• Employment type: Full-time position.

• Work arrangement: Remote work, available only to candidates residing in the National Capital Region.

• Professional experience: Opportunity to support program management operations involving government clients and complex technical projects.

• Collaborative environment: Work closely with employees, subcontractors, program managers, and regional leadership.

• Compensation considerations: Final pay is determined by factors including skills, experience, qualifications, and location.