This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Virtual Legal Operations Administrative Assistant III based in Brazil.
In this fully remote role, you will provide essential legal and administrative support to a US-based legal team operating in California. You will work closely with attorneys and paralegals to coordinate case-related activities, prepare legal documentation, and ensure important deadlines are consistently met. Your responsibilities will cover document preparation, court filings, legal correspondence, calendar management, and litigation support. Working within a fast-paced and collaborative environment, you will play an important role in maintaining accurate records and ensuring smooth day-to-day legal operations. This opportunity is ideal for a detail-oriented and proactive professional who enjoys working independently while supporting a distributed legal team. You will also benefit from long-term career opportunities, professional development, and dedicated team support.
Accountabilities:
- Provide day-to-day administrative and legal support to attorneys and paralegals, helping ensure the efficient management of cases and legal operations.
- Prepare, organize, review, proofread, and finalize legal documents, forms, and other case-related materials while maintaining a high level of accuracy.
- File legal documents through court systems in accordance with established procedures, deadlines, and applicable requirements.
- Prepare initial drafts of discovery requests, legal correspondence, and client communications for attorney review.
- Coordinate appointments, court hearings, meetings, and other important case-related activities.
- Manage calendars and maintain accurate scheduling records, including calculating and tracking critical legal deadlines to ensure compliance.
- Monitor case progress and provide administrative assistance to keep documentation, schedules, and workflows organized.
- Handle confidential client information and sensitive legal documentation with professionalism, discretion, and integrity.
- Communicate effectively with attorneys, paralegals, and other stakeholders to support daily operations and resolve administrative issues.
- Use legal practice management and communication tools, including Clio, RingCentral, Slack, and Microsoft Outlook, to manage workflows and maintain efficient collaboration.
- Identify potential scheduling or documentation issues proactively and take appropriate action to support the legal team.
- Maintain a dependable, organized, and service-oriented approach while managing multiple priorities in a remote working environment.
Requirements:
- At least 1 year of professional experience as a Legal Assistant, Paralegal, or in a related legal support position, or a relevant bachelor's degree in Legal Studies.
- Previous experience supporting attorneys or paralegals with legal administration, document preparation, case management, and litigation-related tasks.
- Knowledge of civil litigation processes is preferred.
- Practical experience drafting discovery requests, legal forms, and client communications.
- Demonstrated ability to review, proofread, prepare, and file legal documents accurately.
- Strong calendaring and deadline management skills, including experience calculating important dates and coordinating hearings and appointments.
- Excellent written and verbal communication skills in English, with the ability to communicate confidently and professionally.
- Strong organizational and time-management capabilities, with the ability to manage multiple responsibilities and meet strict deadlines.
- Excellent attention to detail, accuracy, and consistency when handling legal documentation and administrative records.
- Good research and analytical thinking skills, combined with a proactive and resourceful problem-solving mindset.
- Ability to handle confidential information responsibly and maintain the highest standards of discretion.
- Comfortable using digital tools and adapting quickly to legal software and remote collaboration platforms.
- Familiarity with Clio, RingCentral, Slack, and Microsoft Outlook is an advantage.
- Ability to work independently, demonstrate initiative, and remain accountable for assigned tasks.
- Strong interpersonal and teamwork skills, with a collaborative and dependable approach.
- Positive, professional attitude, willingness to learn, and motivation to develop within a legal support role.
- Availability to work Monday to Friday, from 8:00 AM to 5:00 PM Pacific Time (PST/PDT), aligned with the working hours of the California-based legal team.
Benefits:
- Competitive compensation: Monthly salary ranging from $1,150 to $1,220 USD.
- 100% remote work: Fully home-based position, offering flexibility and eliminating the need for commuting.
- Paid time off: Access to paid leave to support personal time and work-life balance.
- Performance bonuses: Additional earning opportunities through bonus programs.
- Parental leave: Benefits designed to support employees and their families.
- Long-term career opportunities: Full-time employment with the potential to build a stable and rewarding professional career.
- Professional development: Access to training and learning opportunities to strengthen your legal and administrative expertise.
- Dedicated team support: Guidance and support throughout your employment.
- Collaborative environment: Work with a professional team that values communication, reliability, and teamwork.
- Values-driven culture: Alignment with clients' core values and a commitment to creating a positive working environment.
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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