As our Operations Travel & Logistics Specialist, you’ll book and manage high-volume travel (flights, hotels, rental vehicles) for the third-party subcontractor groups who partner with Power Design to supply labor on job sites nationwide. Speed, accuracy, and cost control are the priorities. Your work keeps crews on site and projects on schedule.
Position Details / Responsibilities
- Book and manage flights, extended-stay lodging, and rental vehicles for subcontractor crews traveling to jobsites across the U.S.
- Handle group and recurring bookings, rapid turnarounds, and last-minute changes with accuracy and urgency.
- Serve as the single point of contact for subcontractor travel requests and change or cancellation needs.
- Secure and manage negotiated rates with preferred airlines, hotel chains, and rental car vendors, with a focus on extended-stay and volume pricing.
- Track travel spend by project, job, and subcontractor group, and report savings and trends to Operations leadership.
- Reconcile travel charges and support invoicing and billing accuracy with Finance.
- Ensure bookings follow company travel guidelines, budgets, and project cost codes.
- Maintain up-to-date travel policy documentation and communicate updates to subcontractor partners and internal teams.
- Partner with Procurement and Finance on supplier agreements.
- Work closely with Operations, Project Management, Finance, and Procurement to align travel with jobsite schedules and staffing needs.
- Respond promptly to booking questions, itinerary issues, and travel disruptions.
- Recommend tools, workflows, and automation that improve booking speed, visibility, and spend control at scale.
What We’re Looking For
- Bachelor’s degree in Business, Operations, Logistics, or a related field (or equivalent experience).
- 3+ years in corporate travel coordination, logistics, or high-volume booking, ideally supporting field, construction, or project-based workforces.
- Strong analytical and reporting skills, with the ability to interpret travel spend and surface savings.
- Strong organization and the ability to manage many simultaneous bookings under tight timelines.
- Experience with travel booking platforms or TMCs (e.g., Concur, Egencia, Navan, or similar).
- Experience managing vendor relationships and negotiating travel supplier rates.
- Clear, responsive communication with both internal teams and external subcontractor partners.
- Bonus: GBTA certification, experience in construction or contracting, or experience mentoring a travel team.
At Power Design, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. Power Design believes that diversity and inclusion among our teammates is paramount to our success as a national company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool nationwide
