Working Student - Workplace Experience

As a Working Student – Workplace Experience at Blacklane, you’ll support our Workplace Experience team in ensuring our Berlin office runs seamlessly, efficiently, and reflects the excellence our brand stands for.

By collaborating across teams, helping with day-to-day operations, and fostering a welcoming environment for employees and guests alike, you’ll contribute to a workspace where people feel supported, comfortable, and inspired to do their best work.

This is a working student role (20 hours per week) with an initial 6 months contract, based on-site in our Berlin office (Tuesday, Wednesday, Thursday). Your presence on-site is key to maintaining an outstanding workplace experience while you gain hands-on experience alongside your studies.

Your Impact and Responsibilities

At Blacklane, we measure success by the meaningful change that each team member creates.

In this role, you’ll:

• Support the smooth daily running of the Berlin office, assisting the team with facilities, vendors, and overall workplace experience, ensuring everything is in order and ready for use.
• Help keep the office environment organized and presentable, making sure spaces reflect Blacklane’s high standards at all times.
• Support supply and inventory management, from checking stock levels to preparing and placing orders, and helping with basic equipment logistics so the office stays fully functional and well‑stocked.
• Manage incoming and outgoing post and packages, including sorting office mail, preparing and sending shipments, and keeping the package ordering system up to date. You’ll also support the efficient handling of mail through our virtual office.
• Assist in the setup and smooth execution of internal events, meetings, and workshops (e.g. room preparation, materials, catering, welcoming participants) that connect and engage our teams.
• Act as an ambassador at the front desk, welcoming visitors, partners, and colleagues so they experience Blacklane’s core values from the moment they step into the office.

About You

You’ll thrive in this role if you’re a hands-on, organized, and people‑oriented student who takes pride in keeping spaces running smoothly and looking their best.

• You are currently enrolled in a Bachelor’s or Master’s program (e.g. Business Administration, Hospitality Management, Psychology, Human Resources, Communications or a related field) with at least a few semesters remaining.
• You are available to work 20 hours per week on-site in our Berlin office.
• You bring some initial experience in managing or supporting on-site or customer-facing environments (hospitality, events, retail, coworking, clinics, or other service roles where organization and attention to detail matter)
• You communicate clearly and confidently in English and have at least a B1 level of German proficiency.
• You care deeply about people and service, and you create a warm, professional atmosphere where everyone feels welcome.
• You are detail oriented, ensuring the office always looks and operates at its best, even in small things.
• You’re tech‑savvy, comfortable with tools like Google Workspace
• You naturally reflect Blacklane’s values (Care, Drive and Excellence) in how you work, support others, and represent the company.