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New York, New York, United States
Onsite
Doctronic is building AI-powered clinical tools that help patients get accurate answers and appropriate care faster. Backed by Union Square Ventures and Lightspeed Venture Partners, the team is scaling quickly across engineering, clinical, and product functions — and needs a Workplace Experience Manager who can keep leadership's time, communication, and priorities running smoothly as the company grows.
As Workplace Experience Manager, you’ll be the face of Doctronic and own the day-to-day employee experience in our NY office. You’ll keep the space running smoothly, from vendor relationships and supplies to events, in-office interviews and new employee onboarding, while serving as a force multiplier for our leadership team. You’ll manage complex calendars, anticipate needs before they’re voiced, and handle sensitive information with discretion. You will interact closely with Doctronic’s executive team. In-office Monday - Thursday in NYC.
Office administration:
Manage outside vendors that support our office including IT, food, janitorial
Be responsible for an office budget
Take ownership of all coordination with the building
Manage any urgent office issues in person, including facilities issues (leaks, broken lights, etc.)
Manage all package deliveries, including breaking down boxes as needed
Determine best approach to snacks and stock the kitchen; empty the dishwasher
Manage incoming mail and distribute to appropriate team members
Workplace Experience:
Be the first friendly face of Doctronic for visitors who come to the office
Support NY team events (happy hours, lunches, etc.)
Review and approve larger team expenses through Ramp
Research vendors for upcoming events
Support ordering and distribution of company swag
Plan and execute internal events, offsites, and team gatherings, including logistics and budget management
Be a key partner in any senior team or company-wide off-sites
Calendar coordination:
Periodically coordinate senior team calendars for larger group meetings or time sensitive meetings
Coordinate standing quarterly review meetings
Support HR and Recruiting Initiatives:
Support in-person interview calendars and conference room coordination
Support onboarding and new hire orientation
Address employee needs within the office space (noise, allergies, etc.)
Handle confidential and sensitive information with absolute discretion
Surface any in-person employee needs to HR
8+ years of experience as an Office Manager or Executive Assistant supporting C-level leadership, ideally at a fast-moving company.
Experience as an office manager with team support as part of the responsibilities
Exceptional organizational skills and an ability to juggle competing priorities without dropping details
Strong written and verbal communication, with a polished, professional presence
A high degree of discretion and sound judgment when handling sensitive or confidential information
Comfort operating in ambiguity and building process where none exists yet
Proficiency with common productivity and calendar tools (Google Workspace, Slack, Notion, expense platforms)
Strong use of AI to streamline tasks, improve processes and reduce mistakes
Experience supporting teams in preparing materials for recurring meetings such as monthly KPI meetings, all hands, etc. (ideally with the help of AI)
Familiarity with IT and security in offices
Work directly with founders and leadership at a fast-scaling AI healthcare company
Backed by top-tier investors (Union Square Ventures, Lightspeed Venture Partners)
High-trust, high-autonomy role with real influence over how the executive office runs
Competitive compensation, equity, and benefits
