Accounts Payable Supervisor

WHAT YOU'LL DO

•    Lead the AP team day-to-day: assign work, set priorities, and coach and develop team members.
•    Oversee invoice routing and approval workflow in Oracle Fusion.
•    Review and approve department journal entries and reconciliations.
•    Review supplier set-ups and changes for accuracy and fraud controls.
•    Respond to vendor, store, and internal inquiries by email in a timely manner.
•    Process payments as needed, including urgent wire requests.
•    Act as P-Card program administrator: order and cancel cards, reset passwords, resolve cardholder issues, maintain approval hierarchies, update cost centers and GL codes, download transaction data, and send cardholder communications twice a month.
•    Serve as backup for the payments function (check runs, ACH, wires).
•    Provide month-end commentary and variance explanations.
•    Assist AP Manager with 1099 reporting for Hot Topic and Distribution entities, including vendor W-9 review and IRS filing.
•    Additional duties may include, but are not limited to:
          - Responding to internal and external audit requests.
          - Maintaining and updating SOX narratives and supporting control testing for AP.
          - Initiating voids and stop payments.
          - Reconciling the AP payment card and tracking the annual-spend rebate.
          - Managing escheatment and unclaimed property filings.
          - Managing non-standard vendor setups and payment types (e.g., foreign vendors, one-time payees).
          - Identifying and leading process improvements and automation opportunities in Oracle.

WHAT YOU'LL NEED

•    5+ years of full-cycle accounts payable experience, including 2+ years supervising staff. 
•    Hands-on experience with Oracle (or a comparable ERP) for invoice processing, payments, and GL.
•    Strong reconciliation skills and working knowledge of GAAP and month-end close.
•    Working knowledge of 1099 reporting, escheatment/unclaimed property, and payment controls (wires, voids, stop payments).
•    Experience supporting SOX controls and external audits.
•    Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP). Use of AI is a plus!
•    Clear written communication and a service mindset with vendors and internal partners.
•    Retail or multi-entity and multi-location experience, including USD/CAD transactions.
•    P-Card program administration experience.
•    Familiarity with invoice workflow automation.
•    Experience with sales/use or property tax processes.