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The Accounts Payable Systems & Payments Analyst is responsible for key accounts payable and payment activities, including invoice workflow, payment execution, AP aging and reconciliation, payment exception management, cash forecasting, and related internal controls. The position utilizes Medius, the Company’s accounts payable automation platform, and JD Edwards, the Company’s ERP system, to support efficient and accurate AP and payments.
Key Responsibilities:
- Perform invoice processing within Medius, including coding, validation, approval coordination, exception resolution, and compliance with internal controls and documentation requirements.
- Reviews invoice workflows and approval status, partnering with stakeholders to resolve aging items, coding discrepancies, approval delays, and processing exceptions.
- Serve as a primary point of contact for vendors and internal stakeholders, resolving inquiries related to invoices, payments, account balances, and reconciliations.
- Provide Treasury with forecasts of upcoming accounts payable cash requirements and analyze significant variances between forecasted and actual payments.
- Validate payment requests and vendor banking changes in partnership with Treasury to mitigate fraud and ensure compliance with company policies.
- Execute scheduled and ad hoc payment runs, ensuring payments are accurate, properly authorized, and released on time.
- Prepare and maintain supporting documentation for wire transfers and other payment requests.
- Investigate and resolve payment exceptions, including failed, rejected, blocked, and duplicate payments, escalating issues when appropriate.
- Ensure payment activities comply with approval authorities, segregation of duties requirements, and established internal controls.
- Review and reconcile accounts payable aging, identifying overdue or unresolved items and driving timely resolution.
- Reconcile vendor statements, investigate discrepancies between vendor records and internal accounts payable balances, and resolve outstanding issues.
- Conduct periodic reviews to identify duplicate invoices, duplicate payments, and other payment anomalies, coordinating recovery efforts as needed.
- Support month-end and year-end close activities, including accrual analysis, accounts payable reporting, and account reconciliations.
- Maintain complete and accurate invoice and payment documentation to support audit, compliance, and internal control requirements.
- Assist with internal and external audits by providing documentation, reconciliations, payment support, and evidence of control compliance.
- Support additional Accounts Payable, Procure-to-Pay (P2P), Treasury, and Finance activities as assigned, contributing to projects, process improvements, system enhancements, and other departmental priorities.
Experience, Skills, Education:
- Associate's Degree in Accounting, Finance, Business, or a related field required; Bachelor's Degree preferred.
- 4-6 years of progressive accounts payable, payment processing, or related accounting experience, including experience with AP reconciliations, payment processing, and exception resolution.
- Strong understanding of AP controls, payment processing, reconciliations, and audit requirements.
- Demonstrated experience using accounts payable automation and invoice workflow systems; Medius experience preferred.
- ERP system experience required; JD Edwards experience preferred.
- Proficiency with Microsoft Office, particularly Excel.
- Strong attention to detail and organizational skills.
- Effective written and verbal communication skills.
- Strong mathematical, analytical, and computer skills.
- Ability to work independently, prioritize responsibilities, and meet payment and accounting deadlines.
- Ability to identify, investigate, and resolve invoice and payment issues.
- Ability to analyze AP aging, payment exceptions, and cash requirements and communicate issues to Accounting and Treasury.
Compensation:
Hiring Pay Range:
$47,850.00 - $63,800.00
Final base pay will be determined based on factors including, but not limited to; role responsibilities, experience, skills, education, geographic location, and/or internal pay equity.
Benefits:
We offer a variety of benefits that include comprehensive, affordable health and wellness coverage for you and your family.
Paid time off (holidays, vacation and sick days)
Medical, prescription drugs, dental and vision coverage
Life, disability and AD&D insurance
401(k) plan
Flexible spending accounts
Tuition reimbursement program
Employee assistance programs
Telemedicine
Work-life balance
Employee discounts
Wellness program
Paid parental leave
Benefits may vary by location and position.
Equal Employment Opportunity
B&G Foods is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, genetic information, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state or local law. Applicants who require a reasonable accommodation to participate in the application or interview process should contact Human Resources. For more information on your federal rights, please review the EEOC’s Know Your Rights: Workplace Discrimination Is Illegal poster at https://www.eeoc.gov/poster.
