Airport Asset Management Coordinator - Austin Aviation

About This Position

 

About Austin-Bergstrom International Airport

Owned by the City of Austin and operated by the Department of Aviation, Austin-Bergstrom International Airport is an economic engine, supplying over 74,000 direct and indirect jobs in the Central Texas region. Now, as we build the airport’s largest improvement program in its history, we are redefining the travel experience in one of the fastest-growing cities in the United States. This is an exciting opportunity to join the team behind Journey With AUS, the airport’s expansion and development program, where bold ideas, cutting-edge infrastructure, and a shared commitment to excellence are taking flight.

 

Job Description:

Purpose: 

Under general direction, this position supports the effective management and lifecycle coordination of Austin-Bergstrom International Airport’s (AUS) physical assets to promote operational reliability, regulatory compliance, and efficient maintenance planning. This position provides enterprise asset management support services through the coordination, monitoring, documentation, and maintenance of physical asset information within Enterprise Asset Management System/Computerized Maintenance Management System (EAMS/CMMS) programs. Physical assets include airport infrastructure, buildings, equipment, and vehicles supporting operations and customer experience. 

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Gathers information and collaborates with appropriate management and staff to develop plans and onboard new physical AUS assets into the EAMS/CMMS.
• Monitors asset performance, conditions, and maintenance data within the EAMS/CMMS to support asset lifecycle management activities, preventive maintenance planning, and operational reliability.
• Works with AUS divisions, other City departments, airlines, airport tenants, and contractors to facilitate, schedule, plan, and implement maintenance and repairs to AUS physical assets, including moves within terminal and outlying buildings, and coordinates with warehouse personnel to ensure parts availability for maintenance activities.
• Collaborates with airport stakeholders to support compliance with Safety, Security, Environmental, FAA, and other applicable regulatory requirements by ensuring accurate documentation within the EAMS/CMMS, including asset records, work orders, inspections, and job plans.
• Conducts periodic inspections to document maintenance needs and asset conditions. Collaborates with division managers and assigned work groups to coordinate maintenance activities, preventive maintenance, construction-related activities, and operational support requirements.
• Develops and conducts training for AUS employees related to EAMS/CMMS programs, systems, procedures, and documentation requirements.
• Develops and maintains procedures associated with EAMS/CMMS programs and systems to support consistency, documentation accuracy, and operational efficiency.
• Evaluates tasks and documentation processes to ensure compliance with applicable Federal, State, and Local regulations, airport requirements, and departmental procedures.
• Calculates figures and compiles data and information for reports, maintenance planning activities, cost estimates, and related operational documentation.

 

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership, work assignments, training, and guidance to others.

 

Knowledge, Skills, and Abilities:

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of airport maintenance and operational requirements.
• Knowledge of current principles and practices of planning and program implementation.
• Knowledge of EAMS/CMMS programs and systems.
• Knowledge of preventive maintenance planning and asset documentation practices.
• Knowledge of Federal, State, and Local laws, regulations, and airport operational requirements.
• Knowledge of, or ability to learn, City practices, policies, and procedures.
• Knowledge of monitoring contracts and/or vendors.
• Skill in using computers and related software.
• Skill in oral and written communication.
• Skill in handling and prioritizing multiple tasks.
• Skill in planning and organizing.
• Skill in data analysis and problem solving.
• Ability to facilitate diverse groups, meetings, and discussions.
• Ability to lead and train others.
• Ability to establish and maintain good working relationships with other City employees and the public.

 

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university, plus three (3) years of related work experience in a field related to maintenance, construction, project management, facilities coordination, asset management support, or a related field.
• Experience may substitute for the education up to the maximum of four (4) years.

Licenses and Certifications Required:

• Valid Texas Class "C" Driver License.
• Must be able to pass a criminal background check and obtain and maintain Federally mandated security clearances required to work at an airport.

Physical Requirements: 

• Ability to bend, lift, walk, carry or use a force equal to lifting twenty (20) pounds

Preferred Qualifications:

• Working knowledge of facility maintenance operations, concepts and strategies.
• Working knowledge of planning/scheduling and project management concepts for building, facilities, grounds and custodial maintenance operations.
• Experience with an Enterprise Asset Management system or Computerized Maintenance Management System.
• Experience facilitating meetings for small to large groups.





Compensation Range:

The annual hiring range for this position is $60,630.00-$74,270.00



Physical Location:

10100 Golf Course Rd
Austin, TX 78719




Notes to Candidate:

Position Overview:

This position will participate in the Department’s Asset Management Services Division.  Some of the activities performed, include:

• Collaborate with departmental trade groups to plan, schedule, and coordinate operations and maintenance activities related to building, facilities, grounds and custodial maintenance in order to optimize best use of labor, facility equipment and system assets, and materials.
• Research and gather information to create and update job plans for routine, preventive maintenance activities in partnership with key stakeholders, manufacturers, or other responsible parties.
• Setup, monitor, and track operations and maintenance activities using an Enterprise Asset Management database system.
• Develop and generate cost and activity reports.
• Facilitate meetings to review scheduled and planned work activities to generate a weekly work plan.
• Use a software system, such as Maximo, SAP, Infor, etc., to perform the commissioning and decommissioning of assets and related records; perform moves/adds/changes to system records; and configure data for import or export ensuring compliance with defined data standards.
• Perform informal and formal functional training sessions.
• Represent the division in airport capital improvement project meetings to support the on boarding of facility assets and infrastructure.

Note: The top candidate for this position is expected to have experience with the tracking, managing and/or analysis of data related to horizontal or vertical facility assets and infrastructure, including the ability to use and provide end-user support for database systems used to track and report the data.  Must have strong analytical, problem-solving and organizational skills.

Work Hours:

Monday - Friday

8:00 AM – 5:00 PM.

Hours may change depending on departmental needs.

Work hours may include after-hours, holidays, and weekend work.

 

Teleworking:

Teleworking and remote work is not a part of this role’s regular schedule.  This position is 100% on-site.

  

Critical Personnel:

This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services.

Driving Requirement:

This position requires a Valid State of Texas Class “C” Driver License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

This position must travel between various locations as part of the regular job duties, and the individual will be required to drive a city vehicle. Position will also be required to drive on the AOA. Successful candidate must be in possession of a Texas driver's license as authorized by the Texas Transportation Code. A driving record verification will be completed.

Skills Assessment:

A skills assessment will be required for this position.

Good Standing – Department/Division Postings:

Employees, in good standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employees must remain in good standing through the top candidate selection phase at which time the good standing status will be re-verified.

Post Interview Verification:

If you are selected as the top candidate for a position, we will contact your current and former employers, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates are also required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the minimum or preferred qualifications, and a copy of your DD-214 if claiming Veteran’s preference.

 

Application Information:

A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application.

 

Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Department may close this job posting at any time after 7 days.

Applicants/Candidates must personally respond to all application questions, interview questions, technical questions, assessments, and other job-related evaluation activities. The use of artificial intelligence or other tools to generate, augment, or provide responses during the evaluation process is prohibited.

Veteran:

Veteran candidates will be required to provide a copy of their DD214 at the time of interview.

 

Criminal History Records Check:

The top candidate will be subject to a minimum 10-year criminal background check and security threat assessment.

Language:

Must have the ability to read, write, and fluently speak in English.

Benefits:

Working with Aviation provides a number of health and welfare benefits see City of Austin Promotional Benefits Overview and click HERE to learn more.

See us in action: Austin-Bergstrom International Airport - AUS - YouTube  

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

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JOIN THE CITY OF AUSTIN TEAM

 

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

 

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

 

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

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EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.