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East Chicago, Indiana, United States
Onsite
Location: This position will be working at the three campus locations: Crown Point, Gary, and East Chicago and must be willing to travel to all three frequently.
Pay Range: $45,000 - $52,000 per year depending on qualifications and experience
Key Responsibilities
Lead monitoring, auditing, and maintenance of advising data across all student success systems. Ensure accurate advisor assignments, clean data structures, standardized note entry, and timely documentation to support institutional decision‑making.
Develop and manage processes to ensure all enrolled students have an assigned advisor, including routine audits, exception reporting, and coordination of batch assignment.
Establish and enforce advising data standards. Provide training, quality checks, and ongoing support to advisors to ensure consistent and compliant data entry.
Collaborate with the Director of Advising & Retention to develop, document, and maintain Standard Operating Procedures (SOPs) that define consistent advising workflows, data-entry expectations, communication protocols, and caseload management standards across all academic advising units.
Partner with Academic Affairs leadership to develop and maintain Memorandums of Understanding (MOUs) with academic units in which faculty advisors play a role, outlining expectations for advisor assignment accuracy, documentation standards, communication flow, and ongoing quality assurance.
Work closely with Academic Affairs leadership, including deans and department chairs, to align advising processes with curricular structures, ensure accurate student–advisor assignment, and promote shared accountability for student persistence and success.
Assist with implementation of retention strategies, outreach campaigns, and student success initiatives.
Collaborate with admissions, apprenticeships, Career Link, financial aid, registrar, academic schools, and student affairs to support student persistence.
Support training, onboarding, and mentoring of advising staff.
Help plan and support student engagement and retention-focused events.
Other duties as logically assigned with this position
Benefits Offered:
No waiting period to enroll in benefits.
Employer contribution to retirement plan.
Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, Short and Long-Term Disability Insurance, identity theft protection, accidental injury and illness, and more!
Paid time off: vacation, sick, volunteer, bereavement.
Paid holidays: 9 days plus winter break between December 25th and January 1st.
Free tuition at any Ivy Tech location for employee, spouse, and qualifying dependents.
Full time employees qualify for tuition assistance for higher education opportunities.
Professional Development opportunities.
Required Qualifications
Bachelor’s degree in a related field.
Minimum of two (2) years of professional experience in academic advising, student success, retention, or a related higher education role.
Demonstrated experience with student information systems (e.g., Banner), CRM or advising platforms (e.g., EAB Navigate, Starfish, Salesforce), and the ability to run queries, perform data audits, and interpret system reports.
Knowledge of advising practices and student success strategies.
Experience using student information systems and advising tools.
Strong communication, organizational, and collaboration skills.
Preferred Qualifications
Master’s degree with coursework in data analytics, information systems, research methods, or educational measurement.
Experience using reporting tools (e.g., Tableau, Excel advanced functions) to develop dashboards, monitor caseload accuracy, and support strategic decision‑making.
Lead, coordinator, or supervisory experience.
Experience with early alert, probation/SAP, or re-engagement initiatives.
Familiarity with NACADA advising practices.
Experience supporting or training faculty advisors on data‑entry expectations, system use, or caseload management.
Selected candidate for employment will be subject to pre-employment background checks, including criminal history check, and any offer of employment will be contingent upon that outcome.
Official Academic Transcripts required at time of hire, sent directly from issuing institution to the Office of Human Resources.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness
Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Educational Benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Work‑Life Balance
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Additional Perks
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services
Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
